Job Description

We are looking for a proactive and organised Operations & Administration Coordinator to support the smooth dayto-day running of our Dubai office. This role will provide office operations, employee coordination, and administrative support across the business, while also assisting senior stakeholders with day-to-day operational tasks. This is a great opportunity for someone who is detail-oriented, enjoys working in a people-focused environment, and is interested in developing exposure to UAE PRO and immigration processes over time.

Key Responsibilities

• Support the day-to-day operations of the Dubai office, ensuring the workplace remains organised, stocked, and running smoothly. • Coordinate office-related activities including meeting room bookings, deliveries, office supplies, snacks, and vendor coordination.
• Provide administrative support to senior stakeholders, including diary management, travel arrangements, expense submissions, and timesheet coordination.
• Liaise with building management, suppliers, and service providers regarding office access, parking, maintenance, and facilities matters.
• Support onboarding activities for new joiners, including office access setup, documentation coordination, and general employee support.
• Assist with UAE PRO and immigration-related administration (training will be provided), including visa documentation, renewals, and coordination with external providers.
• Maintain accurate records, trackers, and operational documentation while handling information confidentially and with attention to detail.

What We're Looking For

• Strong organisational skills and excellent attention to detail.
• Confident communication skills in English (written and verbal); Arabic is a must.
• Professional, approachable, and service-oriented mindset.
• Comfortable managing multiple tasks and priorities in a fast-paced environment.
• Familiarity with UAE administrative processes, labour regulations, or immigration procedures is advantageous.
• Willingness to learn and take ownership of operational and PRO-related responsibilities over time.