RecruitMyMom

Operations & Admin Assistant

RecruitMyMom  •  Remote  •  20 hours ago
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Job Description


This is a remote position.


A fundraising consultancy and training business working with both South African and international clients is looking for a practical, organised Operations & Admin Assistant to help with routine admin, client onboarding, document formatting, and day-to-day financial admin. This is a part-time, flexible independent contracting role, fully remote and requires approximately 10-12 hours per month.

This role is ideal for someone comfortable working with digital tools, who can follow processes independently, and enjoys taking everyday task lists off the founder's plate.


Responsibilities:


Financial Administration:

  • Create and send client invoices.

  • Upload expenses and capture basic transactions (from Stripe, PayPal, SA & UK bank accounts) into Zoho Books to keep accounting records up to date.

Client Onboarding Support:

  • Help onboard new clients: generate contracts using templates on Indy, email clients about required documents, and set up shared Google Drive folders.

Content Formatting & Email Scheduling:

  • Copy, format, and schedule written content into Podia for newsletters and course updates.

Document Formatting & Admin Support:

  • Format client documents, proposals, and project templates to look clean and professional.

  • Pull action points from call notes/transcripts and update task lists.

General Admin & Systems:

  • Keep project boards and folders organized (using Notion and Google Workspace).


Requirements


  • Tech Comfort: Confident working in cloud apps and quick to pick up new tools. Familiarity with (or willingness to learn) Zoho Books, Notion, Indie, and Podia.

  • Financial Admin Basics: Experience with invoicing, receipt uploads, and basic bookkeeping admin.

  • Good Eye for Detail: Great formatting skills and clear written communication.

  • Self-Motivated & Proactive: Someone who gets things done, asks the right questions, and works well independently.

  • Reliable Availability: A solid remote setup with consistent weekly capacity.


Benefits


  • Fully Remote & Flexible: Work from anywhere with flexible hours around your schedule.

  • Streamlined Workflows: Clear tasks and supportive leadership.

  • Scalable Hours: Potential to take on more hours as new projects launch.
RecruitMyMom

About RecruitMyMom

RecruitMyMom is a leading South African recruitment agency, connecting local and global businesses with top-tier talent—ranging from skilled professionals to C-Suite executives. We recruit for permanent, contract, freelance and fractional roles, including maternity cover, virtual assistants, and executive-level hires.

We specialise in placing highly skilled professionals, with a strong track record in helping experienced mothers grow their career, return to the workforce, transition careers, and secure flexible opportunities. Our tailored approach ensures the perfect match between employer needs and candidate aspirations, making hiring efficient, seamless, and impactful.

For international companies hiring in South Africa, we also provide Employer of Record (EOR) Professional Services, ensuring compliant and hassle-free workforce management.

Whether you need in-office professionals, remote specialists, or fractional C-Suite leaders, RecruitMyMom is your trusted recruitment partner—helping you build a high-performing, flexible, and future-ready workforce.

Industry
HR & Recruiting
Company Size
11-50 employees
Headquarters
Cape Town, ZA
Year Founded
2012
Website
recruitmymom.co.za
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