Job Description

We are seeking a reliable and detail-oriented Admin Executive to support the daily administrative and financial operations of our recruitment firm. This role plays a critical part in ensuring smooth internal processes, accurate reporting, and timely coordination with candidates, clients, and relevant authorities.

Key Responsibilities

Finance & Administration

• Process and record bank transactions for staff payments, reimbursements, and operational expenses
• Prepare, issue, and submit monthly invoices to clients
• Monitor company bank accounts and verify client payments
• Follow up with clients on outstanding invoices and send payment reminders professionally
• Maintain proper filing and records of financial documents and transactions
  

Reporting & Compliance

• Prepare and submit required reports to government bodies and relevant authorities
• Ensure administrative documents are accurate, complete, and submitted on time
  

Coordination & Support

• Arrange and host meetings for candidates and clients (online or physical)
• Coordinate schedules, meeting links, and basic meeting documentation
• Provide general administrative support to consultants and management
• General Office Administration
• Maintain organised records for invoices, contracts, and internal documentation
• Handle ad-hoc administrative tasks as required to support business operations
  

Requirements

• Diploma or Degree in Business Administration, Accounting, or related fields
• Prior experience in administration, finance support, or professional services is an advantage
• Strong attention to detail and organisational skills
• Good communication skills and professionalism when dealing with clients
• Proficient in ChatGPT, Deepseek, Microsoft Office / Google Workspace
  

What We Offer

• Stable role in a growing recruitment firm
• Exposure to recruitment, client management, and business operations
• Supportive working environment with learning opportunities