Job Description

Your main responsibilities:

You will be responsible for creating, implementing, and optimizing administrative processes for Allegro courier units across Poland

-Your primary responsibility will be the remote oversight and coordination of administrative processes for the office located in HUB Sosnowiec. You will also be responsible for other offices located in southern Poland

-You will independently manage procurement processes, including supplier selection based on business needs and negotiating terms of cooperation

-You will coordinate the fixed asset inventory process across operational locations

-You will coordinate and support employee initiatives across all locations

-You will organize meetings and events at the site

-You will be responsible for inventory management within administrative processes

-You will support the waste management process and coordinate cooperation with cleaning services

-You will build and maintain business relationships with subcontractors and suppliers

-You will handle document processing, including purchase and cost invoices, contracts, and amendments, in cooperation with Allegro's accounting and legal departments

-You will participate in the process of opening new locations

-You will conduct physical audits of administrative processes for the units assigned to you

This is the right job for you if:

-You have at least 1 year of experience in a similar or related position.

-You hold a valid Category B driver's license and are ready for frequent business travel ( requirement: minimum 4 days per month in the Sosnowiec office)

-You are proficient in English, enabling fluent communication both verbally and in writing

-You have a good command of the Polish language

-You are proficient in Google Workspace (especially Google Sheets)

-You are independent and dynamic, ready to work in a fast-paced, changing environment. Decision shifts motivate you to act faster

-You are an analytical thinker who can draw conclusions quickly

-You are resilient to stress and can work effectively under time pressure

-You have a strong sense of responsibility for your work and are able to prioritize your duties

-You adapt quickly to changes, are skilled at multitasking, and are not afraid of challenges

-You are a team player who builds professional relationships easily

What we offer:

- Flexible working hours in a hybrid model (4/1) - our hours can start between 7:00 a.m. and 10:00 a.m. We also have 30 days of occasional remote work.
- Long term discretionary incentive plan based on Allegro.eu shares (restricted stock units).
- Annual bonus based on your annual performance and company results.
- Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms).
- A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).
- English classes that we pay for related to the specific nature of your job.
- A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings.
- An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal.
- Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy.

And that's just the beginning! You can read more about the benefits here

#goodtobehere means that:
- You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners.
- You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast
- You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce.
- You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth.
- You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better.

Send us your CV and… see you at Allegro!