University of Colorado Anschutz Medical Campus
Department: Pediatrics – Section of Pulmonary Medicine
Job Title: Open Rank Academic Services Entry/Intermediate/Senior Professional
Position #: 00848947 – Requisition #:40064
This is a full-time position in the Department of Pediatrics, Section of Pediatric Pulmonary Medicine. This position works closely with the Fellowship Program Director (PD) and the education team. The Program Coordinator is responsible for working with faculty and fellows in all aspects of the Pediatric Pulmonary Fellowship at the University of Colorado. This includes recruitment of fellows, orientation, tracking of requirements, evaluation of fellows, faculty, and program components, and working with the PD on annual surveys and reports. In addition, this position is responsible for implementing and overseeing the educational experiences for all learners who come through Pediatric Pulmonology. This team member will manage resident, medical student, and other trainee rotations by working closely with students, fellows, Section faculty, and other coordinators.
To achieve our mission and the position-specific activities outlined here, our Medical Education team is committed to working toward equity and justice for all, while acknowledging the systems and history that impact these efforts. To do this requires a team of diverse individuals working in an environment in which we can bring our authentic selves and work collaboratively with shared purpose. We recognize and seek out many forms of diversity, including but not limited to race, ethnicity, gender identity, sexual orientation, ability, nationality, socioeconomic status, spirituality, and education.
This role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.
DutiesPerformed at All Levels:
General Program Management
Onboarding of new fellows or visiting residents/learners, organizing orientation, as well as paperwork associated with exiting fellows.
Manage MedHub database.
Edits and updates the Program Manual, Program Agreements, and interfaces with other programs to schedule rotations for fellows and other trainees.
Follow ACGME, CU GME, CHCO and Department/Section policies and processes to meet accreditation and day-to-day operational requirements.
Maintain individual fellow files in electronic form, including educational and scholarly output, 360° evaluations, email communications, and certifications.
Attend ACGME, CU GME, and Departmental meetings for Training Program Coordinators to maintain and further develop necessary skills and awareness of new requirements and processes.
Provides guidance to students/residents/fellows on program, hospital and GME policies.
Maintain the Program’s general and recruitment-specific websites based on guidance from program leadership and fellows.
Manage other general administrative tasks in support of program and trainee experience.
Scheduling, Evaluations, and Didactics
Coordinates dissemination and monitoring of annual rotation and call schedules; updates schedules as necessary to maintain accuracy.
Organizes schedules for all residents, medical students, observers, and visiting learners.
Maintains, collates, and updates trainee evaluations, duty hours, and attendance through MedHub or other electronic data collection systems.
Supports educational activities (e.g., didactic conference schedule, Grand Rounds, Academic Half Day, Case conferences, etc.) that are part of the program’s curriculum and that adhere to ACGME and LCME requirements.
Coordinates the processes for evaluations of faculty by learners and of learners by faculty.
Organize and distribute education resources for Pediatric Infectious Diseases learners rotating with the program.
Accreditation and Compliance
Supports compliance with ACGME program requirements, GME policies and procedures, and relateddepartmentalpolicies.
MaintainandMonitorACGMEAccreditationRequirements.
Coordinates accreditation activities based on guidance from the Program Director(s), including LCME and ACGME Site Visits.
For the annual program review, pull data and collect information for the PD and APD to use in the review.
Finance
Track budget items and fellow funding based on information provided by Business Manager and Program Director(s).
Processing fellow expenses in the appropriate hospital and University systems.
Submit GME educational funds request paperwork to GME and ensure that educational funds are received and divided among the fellows for the year.
Recruitment
Organizing application review process for deciding who is invited for interviews, inviting fellow applicants, organizing the interview day schedules, overseeing the virtual interviews on the interview days, organizing the evaluations, and organizing the applicant ranking meetings.
Collects and organizes information on applicants from the national resident applicant database, Electronic Residency Application Service (ERAS).
Creation and dissemination of recruitment materials to the interview committee and fellows.
Be readily accessible to answer questions about the fellowship throughout the course of the year.
Event Planning
Coordinate graduation events and other gatherings throughout the year for the fellowship.
Additional Duties Performed at the Senior Level:
General Program Management
Scheduling, Evaluations, and Didactics
Accreditation and Compliance
Finance
Recruitment
Work Location:
Hybrid – this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.
Why Join Us:
The University of Colorado Anschutz is a public education, clinical, and research facility serving 4,500 students and is a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers, and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.
Why work for the University?
We have AMAZING benefits and offerexceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 15/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage
Qualifications:
Minimum Qualifications:
Entry Level
A bachelor’s degree from an accredited college or university.
Intermediate Level
A bachelor’s degree from an accredited college or university.
One (1) year of experience in coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year).
Senior Level
A bachelor’s degree from an accredited college or university.
Two (2) years of experience in coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year).
Substitution (All Levels)
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
Applicants must meet minimum qualifications at the time of hire.
Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
Preferred Qualifications:
Entry Level
Experience collecting, analyzing, aggregating, and managing data and related reports.
Experience setting up and coordinating conferences, events, and meetings.
Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures, and/or interpersonal styles.
Intermediate Level
Experience collecting, analyzing, aggregating, and managing data and related reports.
Experience setting up and coordinating conferences, events, and meetings.
Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures, and/or interpersonal styles.
Experience in administrative support and/or office management, preferably in an academic healthcare setting.
Experience managing graduate medical education-related electronic recordkeeping systems and databases, e.g., ACGME, ERAS, NRMP, ABP, Amion, MedHub, etc.
Experience working with and interpreting Federal, State, University, and Hospital policies, rules, and regulations.
Senior Level
Experience collecting, analyzing, aggregating, and managing data and related reports.
Experience setting up and coordinating conferences, events, and meetings.
Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures, and/or interpersonal styles.
Experience in administrative support and/or office management, preferably in an academic healthcare setting.
Experience managing graduate medical education-related electronic recordkeeping systems and databases, e.g., ACGME, ERAS, NRMP, ABP, Amion, MedHub, etc.
Experience working with and interpreting Federal, State, University, and Hospital policies, rules, and regulations.
Three (3) years of coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year).
TAGME certification.
Leadership role(s) that contribute to the development or implementation of best practices in GME.
Conditions of Employment (All Levels):
Must be willing and able to pass national criminal and sex offender background checks.
Must successfully pass a 10-panel drug screen through Children’s Hospital Colorado.
*For questions regarding Children’s Hospital drug testing requirements, please contact Children’s Human Resources at 720-777-8598. Some positions may require testing if access to the Children’s Hospital or their systems is needed at any time during employment with the University. If drug testing is required, it will be listed in the job posting.
Knowledge, Skills, and Abilities (All Levels):
Organizational skills with the ability to plan and organize Fellowship needs and activities, establish work priorities, and provide follow-through to ensure completion of activities, both individually and in collaboration with others on work tasks.
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
Ability to manage and perform a variety of complex assignments with considerable independent judgment and motivation, and confidentiality when appropriate.
Knowledge of, or ability to become fully competent in, computer programs essential to the Fellowship, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), OnCall (Amion) scheduling tools, and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
Skill in using both collaborative processes and independent judgment when deciding upon procedures to be implemented, setting priorities, meeting standards, resolving problems, and maintaining confidentiality.
Ability to understand and apply regulatory requirements at the program level.
Ability to communicate effectively in a wide range of situations, and with a variety of internal and external partners.
Working knowledge of English grammar to edit and format written documents such as program manuals, program agreements, meeting minutes, etc.
How to Apply:
For full consideration, please submit the following document(s):
A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Questions should be directed to: Lindsay Neveaux, Lindsay.Neveaux@childrenscolorado.org
Screening of Applications Begins:
Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 29, 2026 Those who do not apply by this date may or may not be considered.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as:
Entry Level: $45,017 to $60,323
Intermediate Level: $48,989 to $65,645
Senior Level: $52,961 to $70,968
The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.
Equal Employment Opportunity Statement:
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
ADA Statement:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program
