Job Description

The Facilities Admin Assistant will oversee the day-to-day monitoring and implement preventive and corrective maintenance of the facilities' Electrical, Mechanical, Sanitary/Plumbing, UPS, CCTV, Security Access, and Fire Detection and Alarm Systems to ensure safety and maintain the site.

Responsibilities

Key Responsibilities

• Assist in the daily inspection and monitoring of building facilities, including HVAC, electrical, plumbing, and other systems
• Coordinate and follow up on preventive maintenance schedules and corrective repairs
• Support vendor coordination, including access, supervision, and work completion validation
• Maintain records of maintenance activities, service reports, and facility documentation
• Assist in monitoring utility consumption (electricity, water) and report any irregularities
• Respond to facility-related requests, incidents, and emergencies in a timely manner
• Ensure compliance with safety standards, company policies, and regulatory requirements
• Conduct routine walkthroughs to identify issues and recommend corrective actions
• Assist in inventory management of tools, equipment, and consumables
• Support office setup, workstation moves, and space planning activities

Skills and Competencies

• Attention to detail and problem-solving skills
• Ability to multitask and prioritize workload
• Customer service-oriented mindset
• Basic troubleshooting and technical understanding
• Team player with strong coordination skills

Working Conditions

• May require shifting schedules depending on operational needs
• Occasional physical tasks such as lifting, inspection, and movement within the facility
• Exposure to maintenance and operational environments

Qualifications

• Technical certification in Engineering, Facilities Management, or a related field (preferred)
• At least 1–2 years of experience in facilities, building maintenance, or a similar role
• Basic knowledge of building systems (HVAC, electrical, plumbing)
• Familiarity with preventive maintenance processes and safety standards
• Good communication and coordination abilities
• Proficient in Microsoft Office (Excel, Word, Outlook)