Job Description
Job Location: Casino - Tuolumne, CA 95379
Position Type: Full Time SUMMARY: Responsible for coordinating and administering the onboarding process for newly hired and transferring Team Members to ensure a seamless, compliant, and engaging onboarding experience. Coordinates all pre-employment and post-employment requirements, including licensing, appointments, communications, documentation, and onboarding logistics in accordance with organizational and regulatory requirements.
Essential Responsibilities and Duties: (Specific areas of responsibility including, but not limited to)
- Serves as the primary point of contact for candidates and newly hired Team Members throughout the onboarding process.
- Coordinates onboarding activities for all newly hired and transferring Team Members to ensure timely completion of pre-employment and post-employment requirements.
- Schedules, tracks, and communicates required onboarding appointments, including but not limited to Tribal Gaming Agency (TGA) licensing, drug testing, background screening, Human Resources onboarding appointments, and departmental onboarding requirements.
- Professionally communicates with candidates and new Team Members regarding onboarding timelines, required documentation, appointment details, contingencies, and employment requirements.
- Coordinates and monitors completion of onboarding requirements to ensure Team Members are cleared and prepared to begin employment.
- Facilitates onboarding paperwork and ensures completion of required employment documentation, acknowledgements, and organizational forms.
- Collects and inspects proper documentation as required by USCIS for employment verification through the E-Verify system.
- Creates and maintains Team Member files within the electronic file system and ensures onboarding documentation is complete and compliant.
- Coordinates new hire orientation logistics, including scheduling, preparation of onboarding materials, and communication with departments.
- Works collaboratively with hiring departments, managers, and external agencies to coordinate onboarding activities and maintain staffing timelines.
- Performs data entry and maintains accurate records in Human Resources Information Systems and onboarding tracking logs.
- Maintains onboarding reports, tracking logs, and compliance documentation for monthly reporting and auditing purposes.
- Answers routine inquiries regarding onboarding processes, employment requirements, and general Human Resources information for both internal and external Guests.
- Performs clerical functions and composes communications including emails, letters, memos, reports, onboarding instructions, and informational materials.
- Provides excellent guest service to external and internal Guests.
- Performs drug and alcohol tests for pre-employment requirements and other tests as assigned.
- Provides support and coverage for other functional areas of Human Resources as needed.
- Performs other duties as assigned.
Qualifications
-
- -
- - - Mandatory Requirements:
- -
- - -
- - - - Must be at least 21 years old.
- - -
- -
- -
- - -
- - - - Must possess a high school diploma, G.E.D., or equivalent.
- - -
- -
- -
- - -
- - - - A minimum of one-year of experience in Human Resources or recruiting is preferred.
- - -
- -
- -
- - -
- - - - Must possess and maintain a valid California driver’s license and Black Oak Casino driver’s permit.
- - -
- -
- -
- - -
- - - - Must possess working knowledge of computer programs and applications.
- - -
- -
- -
- - -
- - - - Must possess excellent communication and writing skills.
- - -
- -
- -
- - -
- - - - Must be able to maintain the highly confidential nature of Human Resource work.
- - -
- -
- -
- - -
- - - - Must be able to communicate and work effectively with applicants and Team Members.
- - -
- -
- -
- - -
- - - - Must be able to obtain a valid gaming license.
- - -
- -
- -
- - -
- - - - Must be able to pass a mandatory drug test.
- - -
- -
- -
- - -
- - - - Must provide evidence of employment eligibility in the U.S.
- - -
- -
- -
- - -
- - - - Must be able to communicate proficiently in English.
- - -
- -
- - -
- -
-
-
- -
- - - Physical Demands:
- -
- - -
- - - - Must be physically able to perform all job requirements.
- - -
- -
- -
- - -
- - - - Must be able to lift at least 25 pounds and occasionally more with assistance.
- - -
- -
- - -
- -
-
-
- -
- - - Work Environment:
- -
- - -
- - - - Must be able to work in a non-smoke free environment.
- - -
- -
- -
- - -
- - - - Must be able to work in a noisy environment.
- - -
- -
- -
- - -
- - - - Must be able to work all shifts, weekends, holidays and special events.
