Job Description

Onboarding Coordinator Healthcare

Location: Richmond, VA

Schedule: Full-Time

Seeking a detail-oriented and customer-focused Onboarding Coordinator to support onboarding operations for a leading healthcare organization. This role serves as the primary point of contact for new hires and is responsible for ensuring a smooth, compliant, and positive onboarding experience from offer acceptance through employment start date. This is an excellent opportunity for individuals interested in Human Resources, Talent Acquisition, employee onboarding, and compliance within a large healthcare environment.

Key Responsibilities

• Guide new hires through the onboarding process and serve as their primary point of contact.
• Ensure completion and accuracy of onboarding paperwork, including background check and work authorization documentation.
• Verify I-9 employment eligibility documentation in compliance with federal regulations.
• Submit and track background checks and employment authorization documents through third-party vendors.
• Maintain accurate onboarding records and secure storage of employment documentation.
• Complete employee badge photos and upload information into internal systems.
• Notarize required documentation and process background checks when applicable.
• Review forms for completeness and accuracy, ensuring all required signatures are obtained.
• Respond to candidate questions regarding onboarding requirements and next steps.
• Support special projects and provide administrative assistance as needed.
• Deliver exceptional customer service while interacting with candidates, employees, visitors, and internal stakeholders.

Qualifications

• Previous experience reviewing onboarding documents, employment forms, or compliance-related paperwork.
• Experience supporting HR, recruiting, or onboarding functions.
• Previous healthcare experience is a plus.

What This Role Offers

• Opportunity to support employees who directly contribute to patient care.
• Exposure to Human Resources and Talent Acquisition processes within a large healthcare system.
• Career development opportunities in HR operations, onboarding, and employee relations.
• Collaborative and supportive team environment.
• Meaningful work that positively impacts employee engagement and workforce readiness.

Job Type & Location

This is a Contract position based out of Richmond, VA.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Richmond, VA.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

Workplace Type

This is a fully onsite position in Richmond,VA.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.