Job Description

Overview

On Call / Part Time Receptionist/Service Associate- MD (PT)

IST Management is a rapidly growing integrated facilities management company and the largest American privately-owned facilities management company. Founded in 1997, the company is a two-time recipient of the Human Resources Professional Excellence Award granted by the Society for Human Resource Management. This is a part time time direct hire position The Receptionist/Office Services Associate will work closely with the Facilities, Executive Administrative Staff, and Property Management to ensure that all daily operational, maintenance and tasks are taken care of to maintain the value and appearance of operations. We observe a business professional dress code. Must be willing to cross train for potential advancement opportunities!

Compensation: While the compensation for this position is finally dependent upon the candidate’s experience/qualifications, the approximate compensation for this position will be $18.00 to 20.00 to be paid hourly.

Location: Hanover/Columbia/Baltimore

Hours: Varies - Monday through Friday 7:00AM – 6:00PM

Responsibilities

Essential Duties and Responsibilities:

Reception Services 50%

• Perform reception duties which include: smiling, greeting visitors and employees, answering phones, conference room scheduling, and various administrative functions
• Greet and welcome guests in person and on phone; answer and direct inquiries to designated department.
• Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
• Maintain log books, including sign-in/out logs, front desk expenditures, and calls received.
• Manage front office reception area by cleaning and organizing desk and visitor lobby.

Office Services 50%

• Pickup/sort/deliver mail. Sign and account for overnight mail deliveries and ensure delivery is made to recipient
• Set-up and breakdowns for meetings
• General housekeeping of all conference rooms
• Kitchen supply management (ordering and restocking of supplies)
• Internal building move coordination
• Respond, coordinate and submit building related issues with property management and or outside contractors
• Perform other tasks as assigned

Qualifications

To be considered for this position, you must meet the following qualifications:

• High school diploma or equivalent (GED) - College Degree is a plus and allows a fast track plan to management.　
• Keyboarding and windows environment PC skills. Excellent communication skills both verbal and written
• Proficient in MS-Office Suite (word, excel, power point a must)
• Ability to effectively work individually or in a team environment
• Competency in performing multiple functional tasks and willingness to cross-train for other job functions
• Capable of lifting up to 55 pounds; Reliable transportation
• Experience in reception/office services a plus

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.