Job Description

Job Posting Title

OKPOP – COLLECTIONS ASSISTANT

Agency

350 HISTORICAL SOCIETY

Supervisory Organization

Historical Society–OKPOP

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The annual salary for this position is $45,000.00

OKPOP – COLLECTIONS ASSISTANT

Location: OKPOP Museum, Tulsa, OK
Salary Range: Full Time / $45,000
Department: Oklahoma Historical Society / OKPOP
Reports to: Collections Manager

The Collections Assistant aids the Collections Manager in the day-to-day care, documentation, movement, and access of OKPOP’s collections—3D objects, archives, photos, AV/born-digital media, and artworks representing Oklahoma’s impact on popular culture. This role helps to ensure professional standards in registration and preventive conservation while supporting the Storytelling Department’s needs for exhibitions, education, and media production.

Key Responsibilities

Collection Care & Cataloguing

• Accession, catalog, and update records in the collections management system (e.g., Argus)
• Perform intake/outgoing processes, condition reporting, barcoding, object numbering, and movement logs.
• Create housing for items as needed while handling objects in a manner keeping with Collections best practices.

Digitization, DAM & Access

• Assist in digitization projects identified by the Collection Manager; apply file-naming, metadata, and backup standards.
• Fulfill internal requests while safeguarding preservation and rights.
• Support researcher and staff access to collections materials per policy.

Exhibition, Education & Production Support

• Pull, stage, and rehouse objects for education or production needs with appropriate supervision and handling.
• Aid in preparation of objects for exhibition; condition reporting pre and post exhibit, location tracking, etc.

Minimum Qualifications

• Bachelor’s degree in History, Museum Studies, Library/Information Science, Art History, or a closely related field or equivalent combination of education and relevant experience.
• Demonstrated experience with object handling and cataloging in a museum or archive setting.
• Clear, professional communication; strong attention to detail; ability to manage multiple tasks and deadlines.

Preferred Qualifications

• Familiarity with Argus (or other CMS) and a Digital Asset Management workflow (e.g., Starchive).
• Basic mount/housing skills.

Work Environment & Schedule

Primarily on-site at OKPOP in Tulsa with occasional off-site pickups or courier trips. Some evening/weekend work during installations, openings, or special programs.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub

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