Job Description

Department Overview

The OHSU-PSU School of Public Health (SPH) is aligned with the American Public Health Association in declaring racism a public health crisis, and our School is committed to becoming an antiracist SPH. We are working to center social justice in our internal and external work as a school and are committed to addressing structural and institutional racism, and to holding ourselves accountable to this work.

Under direct supervision, primarily provides general administrative support for a project, team, or work unit. Similar to an Office Clerk or Specialist*. May also include some basic data entry and report generation.

This position supports several time-sensitive, term-based academic processes (e.g., syllabus collection, textbook reporting, and TA/Grader assignments), as well as general administrative support for academic programs. The role fluctuates in workload throughout the academic calendar but averages out to 15–20 hours per week, with consistent maintenance tasks (email triage, document updates, meeting support) between peaks of higher workload.

Function/Duties of Position

• Collect, organize, and archive School of Public Health syllabi; respond to ad hoc requests for syllabi to support assessment, accreditation, and programmatic needs.
• Collect and maintain textbook information for SPH courses to support compliance with Oregon HB 2871, OHSU Library reporting, and internal planning; report textbooks to OHSU library for procurement.
• Maintain and update tracking spreadsheets, shared documents, and internal tools to ensure timely follow-up on academic and operational deadlines for TA/Graders, Syllabi collection, and Textbook collection processes.
• Track undergraduate enrollment to determine eligibility for Grader assignments per PSU’s MOU; assist with TA/Grader assignment logistics and faculty communications.
• Provide day-to-day administrative support to SPH Academic Operations Deans, including event support, document prep, and time-sensitive project tasks.
• Support the MPH Health Promotion and MPH-MSW/MURP Dual Degree programs leadership with recurring administrative tasks (e.g., meeting notes, communications, light event logistics).
• Provide administrative and logistical support for School-hosted meetings, info sessions, and student events.

Required Qualifications

• Enrolled in or on vacation from or is otherwise registered in Graduate Program (minimum 4.5 credit hours)

• Basic proficiency with Microsoft Office Suite, including Excel and Outlook

• Basic proficiency with Google Workspace, including Forms and Gmail

• Ability to communicate clearly and professionally with diverse audiences, both in writing and in person

• Commitment to the School of Public Health’s mission to create an equitable, antiracist institution

• Strong attention to detail and organizational skills

• Ability to perform the job duties with or without accommodation.

Preferred Qualifications

• 1 year of work in an office setting, or a Bachelor’s Degree

• Experience using survey tools such as Qualtrics or Google Forms

Why apply to OHSU?

We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu