Job Description

Position Summary

The Offshore Administration, Reporting & Business Support Coordinator provides comprehensive administrative, reporting and analytical support across the business. Approximately 60-65% of the role focuses on administration, coordination and business support activities, while 35-40% focuses on supply chain and operations reporting, analytics and data visualisation. The role supports the B& J Executive teams, along with Operations, Supply Chain, Commercial, Finance and Leadership teams through high-quality administration, reporting and business insights.

Job Details

Work-from-home

Monday to Friday | 5:00 AM to 2:00 PM (Manila Time)

To follow AU Holidays

Supply Chain, Operations Reporting & Analytics

• Produce daily, weekly and monthly operational and supply chain reports.
• Develop and maintain Power BI dashboards and KPI scorecards.
• Perform data analysis to identify trends, risks and opportunities.
• Create executive-ready visualisations and performance reporting packs.
• Maintain reporting databases, spreadsheets and reporting standards.
• Support business reviews with actionable insights and recommendations.

Administration & Business Support

• Monitor and manage shared inboxes and business requests.
• Provide administrative support across all business functions.
• Coordinate calendars, meetings, travel and visitor management activities.
• Support business improvement initiatives, safety programs and projects.
• Coordinate purchasing, suppliers, courier and freight activities.
• Process invoices and support finance administration.
• Coordinate events, communications, ELT and Board administration.

Key Skills & Experience

• Advanced Microsoft Excel skills including Power Query, Pivot Tables, advanced formulas, dashboard creation and reporting automation.
• Strong Power BI skills including data modelling, DAX, dashboard development, visualisation and automated reporting.
• Experience creating operational, supply chain and business performance reports.
• Strong analytical skills with the ability to convert data into actionable insights.
• Excellent organisational, communication and stakeholder management skills.
• High attention to detail and ability to manage multiple priorities.

Key Success Measures

• Accurate and on-time delivery of daily, weekly and monthly reporting.
• Development and maintenance of effective Power BI dashboards.
• High quality administration and stakeholder support.
• Improved reporting automation and business insight generation.