Job Description

Purpose of the Job: Reporting to the Senior Officer: Logistics Management the successful incumbent is responsible for facilitating tactical procurement operations for the procuring of travel bookings for the company employees. preference will be given to People with Disabilities

Key Performance Areas

Effectively and Efficiently Administering the Tactical Procurement Function

• Request quotations.

• Processing Purchase Orders, submitting them for approval.

• Scanning and filing of purchase documents.

• Prepare requests for travel based on requisitions from different departments and business units.

• Record transgressions in transgressions register.

General Purchasing Administration

• General purchasing and office administration.

• Filing of orders and scanning correct documents to SAP.

• Closing off of booking transactions on SAP.

• Practising compliance to policy and regulations.

Expediting of Travel Bookings

• Make follow-ups with suppliers on Purchase Orders issued to them with regard to travel bookings.

• Update end users on progress made on their requests for expenditure.

• Provide feedback to end users regarding issuing of their travel documents.

• Implement effective travel management processes.

Risk Management Contribution

• Assess business and travel management risks.

• Draft risk management strategies and processes for risks identified.

Reporting

• Assist in the preparation and submission of regulation reports.

• Contribute to the development of functional reporting systems, for management, project or performance reporting.

Stakeholder Relations

• Assist with inquiries and requests for information from both internal and external stakeholders.

• Contribute to the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

Qualifications and Experience

• Bachelors Degree/ Advanced Diploma in a Logistics Management/ Supply Chain Management/ Finance related qualification.

• Relevant 3 years experience in a Travel Management related environment.

• Experience in procurement/ supply chain management within State Owned Entities (SoEs) will be an added advantage.

Technical and Behavioral Competencies Required

• Planning, organising and coordinating.

• Personal mastery.

• Judgement and decision making.

• Ethics and values.

• Client service orientation.

• Travel management.

• Planning and organizing.

• Administration.

• Basic risk management.

• Logistics Management.

Remuneration

Total cost to company applicable to this position is minimum R434 656.00 per annum, negotiable.