Job Description

I. BASIC PURPOSE / JOB BRIEF:

The Officer - Procurement is responsible in sourcing, negotiating, and processing purchase orders and contracts; and handling of assigned projects to meet the needs of the business units.

II. MAJOR RESPONSIBILITIES AND DUTIES:

• Source, Validate and Negotiate the required good and services by employing best practices and Total Cost of Ownership (TCO) to provide the best Pricing, Quality, Delivery and Payment method to the Organization.
• Provide Recommendation through Bid Tabulation derived from RFP or RFQ from shortlisted suppliers to meet the business requirements.
• Award orders with selected suppliers by creating Purchase Orders or Contracts through existing Procurement System (if applicable) in line with organizational requirements.
• Assist in resolving disputes by providing required documentation for any discrepancies in Purchase Orders or Contracts.
• Ensure Compliance by adhering to Government Regulation, Company Guidelines, Purchasing
• Policies and Procedures to mitigate risk in accordance to Business Ethics.
• Provide required reports for the assigned projects or commodities to help the Company in making decisions by keeping the required tracker updated on a weekly basis or as need arises
• Assist in Suppliers Review by submitting Performance Details as reference for providing feedback and recommendations.
• Act as a liaison between suppliers and involved departments to resolve procurement related issues.
• Ability to handle strategic sourcing projects, urgent purchases and other critical transactions.
• Perform any other duties as assigned to meet the business requirements

III. JOB SPECIFICATIONS:

Educational Requirement:

• IT or ECE graduate

Experience Requirement:

• At least 5 years working experience in Procurement
• At least 2 year in a Supervisory position.

Skills and Attributes:

• Analytical Thinking - Understands individual role, actions and implications in the context of end to end Supply Chain to ensure superior customer results.
• Finding Solutions - Thinking in the future, anticipating trends and opportunities. Generate ideas and moving them to action.
• Business Needs Analysis - Business needs re captured accurately in specifications. It is clearly understood how suppliers of key category spend areas can support the business needs.
• Risk Management - Apply risk tools to understand the risk level and approach for each supplier/category.
• Total Cost Management
• The RFQ, Sourcing and auction
• Tendering, Bidding, Evaluation and Selection
• Negotiation Types, Process and Principles
• Contracting for Performance - Understand contract types and contract formation to apply the most appropriate contract for the situation.
• End to End Supply Chain process.