Job Description

The Payroll Officer is responsible for ensuring accurate, timely, and compliant payroll processing for all employees. The role involves maintaining payroll records, processing salaries and deductions, administering payroll-related benefits, and resolving payroll queries.

The position plays a critical role in ensuring payroll data accuracy, compliance with labour laws and company policies, and smooth coordination with HR, Finance, and other stakeholders. The Payroll Officer also supports continuous improvement of payroll processes while maintaining strict confidentiality and data integrity.

Responsibilities

• Collect, verify, and input employee payroll data into the payroll system, ensuring accuracy and compliance with company policies.
• Process payroll standing data (recurring elements), including new hires, promotions, salary adjustments, and bank detail changes.
• Process non-recurring payroll elements such as bonuses, allowances, joining advances, housing allowances, and other benefits.
• Verify employee attendance, hours worked, and pay adjustments, resolving discrepancies prior to payroll processing.
• Maintain accurate and up-to-date payroll records, including exemptions, transfers, resignations, and employee status changes.
• Calculate and process vacation, sick leave, and other leave-related payments in accordance with company policies.
• Process employee salaries, including generation of earnings and deduction statements.
• Issue and record payroll adjustments resulting from corrections or retroactive changes.
• Ensure accurate and timely payroll processing in compliance with employment contracts, labour laws, and internal policies.
• Maintain confidentiality and security of payroll data at all times.
• Administer employee benefits such as health insurance, retirement plans, and other benefits in coordination with the HR team.
• Ensure payroll-related benefits are correctly calculated, recorded, and reflected in payroll processing.
• Support onboarding and offboarding activities, including payroll setup, changes, and final settlements.
• Generate payroll reports and summaries for management, finance, and accounting teams.
• Prepare and maintain payroll documentation for audit and compliance purposes.
• Assist with year-end payroll reporting and reconciliation activities.
• Provide payroll-related information and reports to management upon request.
• Identify opportunities to improve payroll processes, workflows, and controls in line with best practices.
• Stay updated on payroll regulations and industry best practices and recommend improvements where applicable.

Requirements and Skills

Education & Qualifications

• Bachelor’s Degree in a relevant discipline.
• Diploma holders with substantial payroll experience may be considered.

Experience

• Minimum 3 years of relevant payroll experience
• Experience using an HRIS is an advantage, preferably Oracle

Skills & Competencies

• Strong attention to detail and accuracy.
• Ability to process payroll accurately and on time.
• Good understanding of payroll regulations and compliance requirements.
• Ability to handle payroll-related queries professionally and promptly.
• High level of confidentiality and integrity in handling sensitive information.
• Strong organizational and time-management skills.
• Ability to work collaboratively with HR, Finance, and other stakeholders.