Job Purpose

Officer, Business Coordination Support Leads and coordinates cost control activities for Drilling & Well Services, including budget consolidation, expenditure monitoring, payment process management, and compliance with audit and contract standards. Supports projects, assets, and corporate functions in budget preparation and contributes to accurate annual and revised budget planning and analysis. Prepares monthly spend analysis reports, verifies supplier payments against contract terms, manages monthly accruals and reconciliations in SAP, and liaises with joint venture auditors across all assets.

Key Accountabilities

• Coordinate with projects/assets for AFE/iAFE preparation and create Work Breakdown Structure (WBS) in the SAP system.
• Issue Purchasing Requisition (PR), Purchasing Order (PO), and Service Order (SO).
• Verify and ensure the accuracy of received invoices against Purchasing Requisition (PR), Purchasing Order (PO), Service Order (SO), and/or contracts & agreements. Authorize supplier payments and conduct cost analysis and variance clarifications.
• Coordinate with each project, asset, and corporate function to consolidate the annual/revised Drilling & Well Services budget and cost related issues.
• Detect and keep track of changing work programs/schedules and update Drilling & Well Services expenditure in the database.
• Coordinate with JV auditors and engineers on any audit issues regarding costs.
• Prepare and communicate monthly cost analysis reports.
• Conduct internal joint audits with the contracts team for contract and cost compliance.
• Track and monitor contracts and cost KPIs.
• Conduct Cost Life Cycle training for Drilling & Well Services engineers and related parties.
• Manage monthly accruals, process Goods/Service Receipts, and perform SAP reconciliations.

Job End Results:

• Annual and revised Drilling & Well Services budgets are consolidated with full alignment and timely submission.
• AFE/iAFE documents are prepared in coordination with stakeholders and aligned with project scopes, with corresponding WBS structures accurately created and maintained in SAP.
• Purchasing Requisitions (PR), Purchase Orders (PO), and Service Orders (SO) are issued in compliance with procurement policies, supporting timely and efficient operations.
• Supplier invoices are verified against PR/PO/SO/contracts with zero discrepancies, and payments are authorized based on validated deliverables and cost analysis.
• All cost-related documentation is audit-ready, with timely and accurate responses to JV auditor and engineer queries, ensuring transparency and compliance.
• Monthly cost analysis reports are delivered on schedule, providing actionable insights, variance explanations, and supporting informed decision-making.
• Internal audits are conducted with the contracts team to ensure contract terms are met, and cost KPIs are tracked and reported for performance evaluation.
• Cost Life Cycle training is delivered to Drilling & Well Services engineers and stakeholders, enhancing financial literacy and operational discipline across teams.
• Ensure accurate and timely financial reporting by effectively managing monthly accruals, processing Goods/Service Receipts (GR/IR), and performing SAP reconciliations, resulting in complete, compliant, and well-supported financial records.

Professional Knowledge & Experiences

Minimum Requirements :

• Bachelor’s degree or higher in Finance, Accounting, or related fields.

• Good computer skills and proficiency in standard software (Word, Excel, PowerPoint, etc.).

• Excellent command of both written and spoken English.

• Ability to work under pressure and meet tight deadlines.

• Experience in the SAP system (MM and PS module) is an advantage.

Additional Desirable Qualification

• Good interpersonal skill, coordination, presentation and communication skills. Energetic and enthusiastic character

• Good analytical skill (interpret meaningful themes from quantitative and qualitative data

• High degree of self-motivation and ability to work in a demanding environment

Dimensions:

• Subordinates
• Budget
• Financial Value: