Job Description

About Evidence Action

Evidence Action is a global nonprofit organization with an approach distinctive in international development—we exclusively scale interventions that are backed by strong evidence and can be delivered with exceptional cost-effectiveness. Since our founding in 2013, we have reached over 515 million people globally with our interventions. We deliver high impact for every dollar spent, as recognized by GiveWell, The Life You Can Save, and Charity Navigator

We do development differently. We take a data-driven approach to identifying, scaling, and continuously improving programs that deliver immense impact, ensuring these solutions measurably improve the lives of millions. Our Deworm the World Program has helped governments in Africa and Asia deliver over 1.8 billion childhood deworming treatments, improving health, education, and incomes. Safe Water Now provides sustained safe water access to over 10 million people in Africa, preventing childhood illness and deaths.

We drive innovation: Our Accelerator builds the next generation of exceptional programs, taking an approach most similar to a venture capital model. We are ruthless in exiting programs that do not meet our criteria; those that advance deliver outsized impact for millions of people.

We are global. Across nine countries in Africa and Asia, our 700+ people are united by a tremendous passion for our mission and impact. We are strong because of our diversity of experience, geography, and background—with over 90% of our people in the countries where our impact is focused.

We have big ambitions. Over the next decade, we’re setting our sights higher: We aim to reach over 600 million people globally to fulfill our vision of a world where hundreds of millions of people in the poorest places have better opportunities and their lives are measurably improved. We believe in bold and urgent action—because poverty doesn’t wait, and neither should we.

We need great people. Our success to date is due to the collective work of our amazing staff. To achieve our ambitious goals, we are looking for people who share our passion for evidence, cost-effectiveness, and scale. We seek individuals who take an entrepreneurial approach, enjoy tackling hard problems, and have a bias to action and results. If our vision and approach excite you as much as they do us, we invite you to join us.

Job purpose

The Officer Administrative and Logistics will ensure smooth functioning of the Abuja Country Office by providing administrative and logistics functions through effective coordination, planning, monitoring of office operations, logistics and reporting. The administrative Officer will report to the Associate, Office Administration

Duties and responsibilities

1. Travel and Logistics Support

• Support travel arrangements for staff, partners and consultants, including flights, accommodation and ground transportation, as coordinated by the relevant team.
• Maintain and update fleet trackers and other logistics records to ensure accurate and timely information.
• Update and maintain DHIS-related logistics trackers and documentation.
• Support fuel purchases and maintain relevant fuel and vehicle records for state activities.

2. Office Administration, Utilities and Facilities

• Support the day-to-day management of the FCT office, including office supplies, consumables and equipment.
• Manage and monitor office utilities, including electricity, water, internet and other essential services, and follow up on related requirements.
• Coordinate and follow up on office repairs, maintenance and servicing of facilities and equipment.
• Support workstation allocation and management of staff working tools.
• Support the management of visitors and provide administrative assistance as required.
• Support the organization of meetings, workshops, events and other office activities.

3. Asset and Cash Management Support

• Support with asset management activities, including tagging, tracking, inventory updates and maintenance of asset records.
• Support petty cash administration and related documentation as required.
• Support the maintenance of accurate records for office supplies, consumables and other administrative items.

4. Finance and Administrative Documentation

• Prepare and process finance retirements relating to administrative and logistics activities in line with organizational requirements.
• Maintain and organize supporting documentation for administrative and logistics expenses.
• Maintain and box up relevant logbooks, boarding passes, receipts and other administrative records for proper filing and audit purposes.
• Track and follow up on Process Maker transactions and communicate case numbers and relevant updates as required.

6. Reporting and Stakeholder Coordination

• Prepare and maintain routine administrative and logistics reports and trackers, including fleet, fuel, utilities, office supplies, and consumables.
• Liaise with internal and external stakeholders, vendors, and service providers to follow up on administrative and logistics requirements.
• Escalate outstanding issues to the supervisor and provide timely updates on pending activities.

7. General Administrative Support

• Support the implementation of office administrative and logistics procedures in line with organizational policies.
• Maintain an organized, functional, and well-equipped office environment.
• Provide general administrative and logistics support to staff and program teams as required.
• Perform any other duties as may be assigned.

Requirements

Qualifications

• HND or Bachelor’s degree in any related field
• 1-2 years’ work experience
• Excellent organizational and time management skills;
• Ability to liaise well with others
• Strong oral and written communication skills;
• Attention to detail;
• Flexibility and adaptability to changing workloads;
• Ability to use computer packages such as Microsoft offices, Internet and office equipment such as printers, photocopier, scanners etc.
• Ability to work under pressure with minimal supervision, prioritize tasks and able to meet deadlines.