Financial Administration & Control
: Facilitate the full accounts payable cycle by preparing weekly payment schedules and supplier packs; verify invoices and Goods Received Vouchers (GRVs) against accounting records.
Payment Management
: Execute supplier payments, manage Proof of Payments (POPs), and perform meticulous reconciliations for credit and fleet cards.
Revenue Support
: Draft customer invoices with all necessary supporting documentation and manage client portals and vendor credit applications.
HR & Payroll Coordination
: Act as the internal liaison for outsourced HR providers; maintain precise employee files, leave trackers, and timesheets.
Compliance & Benefits
: Administer employee benefits (RA and Medical Aid), oversee overtime documentation, and ensure Health & Safety compliance and training renewals remain current.
Operational Oversight
: Direct the scheduling for daily services and small works projects; coordinate all project-related travel logistics and expenses.
Contract Management
: Monitor Service Level Agreement (SLA) renewals, identify upselling opportunities, and suggest service improvements.
Procurement & Inventory
: Manage the end-to-end procurement of project materials; conduct regular stock takes, process GRVs, and allocate inventory to specific jobs.
Business Improvement
: Support the Directors with ongoing operational developments and administrative enhancements.
Experience
: Proven track record in a multi-disciplinary Office Management or Business Administration role.
Functional Expertise
: Demonstrated experience handling finance administration (AP/AR), payroll coordination, and procurement.
Operational Skill
: Ability to manage complex scheduling and project logistics independently.
Technical Proficiency
: Advanced capability in Microsoft Office Suite and experience with accounting or ERP systems.
Communication
: Professional verbal and written communication skills suitable for stakeholder and vendor management.
Attributes
: Exceptional attention to detail, the ability to multitask under pressure, and a solution-focused mindset.
Microsoft Excel (Advanced)
Microsoft Word & Outlook
Accounting Software (e.g., Xero, Pastel, or similar)
SME Cloud Tools / Client Portals
RecruitMyMom is a leading South African recruitment agency, connecting local and global businesses with top-tier talent—ranging from skilled professionals to C-Suite executives. We recruit for permanent, contract, freelance and fractional roles, including maternity cover, virtual assistants, and executive-level hires.
We specialise in placing highly skilled professionals, with a strong track record in helping experienced mothers grow their career, return to the workforce, transition careers, and secure flexible opportunities. Our tailored approach ensures the perfect match between employer needs and candidate aspirations, making hiring efficient, seamless, and impactful.
For international companies hiring in South Africa, we also provide Employer of Record (EOR) Professional Services, ensuring compliant and hassle-free workforce management.
Whether you need in-office professionals, remote specialists, or fractional C-Suite leaders, RecruitMyMom is your trusted recruitment partner—helping you build a high-performing, flexible, and future-ready workforce.
