Job Description

NECESSARY MATERIALS FOR APPLICATION:

-Letter of Introduction

-Resume (Full Work History)

-Letters of Recommendation- Two (2) current, professional letters (one must be from a current or former direct supervisor and dated within the last 3 years)

Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed

Office Technician

Reports To: Office Manager (or designee)

FLSA Status: Non-Exempt

School Classification Classified

Pay Range: Range 2 ($25.54 - $29.60)

Work Schedule: 12 months

Location: Onsite Office

Supports the operations of the school office to ensure the school is aligned with its mission, vision, and core values.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

General Duties

1. Assists with processing forms related to assigned functions

2. Inputs data; initiates queries and generates computerized reports as requested; establishes and maintains automated records and files; assures accuracy of input and output data; and submits reports to appropriate personnel

3. Receives, sorts, distributes, and sends mail as assigned

4. Answers office phones, as needed

5. Makes appointments and helps maintain the office calendar

6. Greets visitors to the office and directs them appropriately

7. Keep an inventory of office supplies and request replenishments as needed

8. Attends and helps facilitate school events, as needed

9. Assists with the creation of monthly newsletters

10. Duplicates and distributes materials as needed

11. Ensures the new employee onboarding tracker is current and complete

12. Completes all assigned offboarding tasks for separating employees

13. Ensures all office suites are well-maintained and supplies are stocked

14. Assists with Sage Milestones and other cross-department initiatives

15. Serves as the receptionist for the school, greeting parents, students, visitors, and staff

Office Support

1. Supports the upholding of the school’s safety plan and ensures a safe work environment in the office by following evaluation routines

2. Ensures all first aid materials are available, and meets all required timelines for office safety checks

3. Assists with office efficiency by supporting the implementation of office systems, supplies, layouts, and equipment procurement

Parent and Student Support

1. Provides excellent customer service to parents, students, and staff who call, or visit the office

2. Supports student intake by gathering required documentation, as needed

3. Processes student identification cards in accordance with school procedures, ensuring accuracy and confidentiality of student information

Other Duties

• Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours

• Refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school’s Uniform Complaint Policy and the school’s Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)

• Performs other duties as assigned

QUALIFICATIONS GUIDE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education & Experience:

1. High school diploma or equivalent is required

2. Three (3) years of clerical or secretarial preferred

Other Qualifications:

1. State and federal background clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance

2. Proof of a clear TB test or completed tuberculosis risk assessment questionnaire and certificate of completion by a health care professional dated within the last 60 days (Ed. Code 49406 and AB 1667) upon employment and thereafter updated every four years

Knowledge:

1. Computer and technology literacy: Operate office equipment including a calculator, copier, fax machine, computer and assigned software.

2. Google docs, Google spreadsheets and other online collaboration tools to send and receive information

3. Basic arithmetic calculations

Skills:

1. Conflict resolution

2. Record-keeping techniques

3. Methods of collecting and organizing data and information

Abilities:

1. Embraces Sage Oak’s core values

2. Maintains integrity at all times

3. Works independently with little direction

4. Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner

5. Maintains flexible and adaptable mindset

6. Demonstrates sensitivity to individual differences and cultural backgrounds

7. Maintains confidentiality of sensitive and privileged information

8. Follows established procedures and meets all established deadlines

9. Allocates time and resources effectively

10. Understand complex, multi-step written and oral instructions

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Hear and speak to exchange information

2. Dexterity of hands and fingers

3. See to read a variety of materials

4. Bend at the waist, kneel or crouch

5. Sit or stand for extended periods of time

6. Lift objects up to 50 pounds with or without assistance

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Office environment, regularly operating a computer and other office equipment

2. Noise level is generally moderate

3. Meetings conducted in public and office settings

4. Indoor and outdoor in varying temperatures

5. Employee must have available transportation and be able to drive up to 100 miles in a day

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

EQUAL OPPORTUNITY:

Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. Employer’s hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.