Job Description

Provides supervision for office operations to include planning, scheduling, organizing, and coordinating various administrative activities as required for efficient daily operations; provides project oversight as assigned.

Job Responsibilities

• Provides direct supervision of clerical staff serving in various roles, ensuring efficient and timely turnaround at patient check-in, scheduling and check-out stations.

• Maintains payroll oversight for clerical staff, including approval of time off, staffing and scheduling.

• Maintains clinic cash controls on day-to-day basis.

• Works with BOC to update provider schedules and make necessary changes.

• Fills in, when necessary, for the purpose of business continuity.

• Educates and trains all clerical staff members as to best practices, EMR/Cadence updates and organizational policies.

• Manages inventory of office supplies, including ordering and inventory maintenance.

• Maintains confidentiality and expectation of confidentiality among the clerical staff.

• Works closely with providers, providing updates when necessary.

• Communicates effectively with all providers, staff members and administrators, in order to provide a high level of care.

• Works closely with billing and coding services in order to promote efficient revenue cycle services.

• Supports clinic operations leader and clinic administration in ongoing initiatives as needed.

Specifications

Experience

Minimum Required: 5 years clerical experience in medical office

Preferred/Desired:

Education

Minimum Required: High School diploma or equivalent

Preferred/Desired:

Training

Minimum Required: Familiarity with medical coding and medical office operations

Preferred/Desired

Special Skills

Minimum Required:

Preferred/Desired:

Licensure

Minimum Required:

Preferred/Desired: Eligibility to sit for AAPC/CPC examination