Commonwealth of Virginia

Office Supervisor

Commonwealth of Virginia  •  Halifax, MA (Onsite)  •  3 days ago
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Job Description

Title Description- Office Supervisor is the supervisory level in the occupational group for Office Associate. Employees are responsible for supervising Office Associates and planning and coordinating office support services. The Office Supervisor distinguished from Administrative Office Managers by the latter’s responsibility for managing and coordinating a variety of clerical, administrative and fiscal functions and supervising Office Supervisors. 
 
  General Work Tasks (Illustrative Only)- 
  • Supervises the office associates and coordinates office services activities and functions;
  • Maintains personnel and other administrative records including performance reviews; handles disciplinary issues;
  • Trains staff and orients new employees;
  • Keeps financial and other production reports;
  • Ensures quality of work of employees supervised;
  • Assigns and schedules work;
  • Analyzes fiscal and other data;
  • Develops new office procedures; and
  • Recommends personnel and administrative actions.

  Knowledge, Skills, and Abilities: 
  Knowledge- Comprehensive knowledge of: agency, department or section administrative and program practices, policies and procedures; spelling, grammar and punctuation; agency and business software; computer operations; and personnel policies and procedures; and supervisory principles and practices.
  Skills- Skill in: operating and supervising others in the use of office equipment including the personal computer.
 
  Abilities- Demonstrated ability to: interpret, apply, and supervise others on program policies, procedures and services; train others; provide leadership and guidance to others; recommend actions to improve procedures; review and proofread the work of others; prepare and generate statistical and narrative and confidential reports; assess circumstances and make administrative decisions that positively affect the unit, staff and the customer; supervise others; plan and organize work for others; coordinate a variety of tasks and activities simultaneously; be flexible; determine objectives, work standards, allocate and assign work; and organize workflow and develop associated procedures.
  Education and Experience- High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science, or related field, and related administrative and supervisory experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
 
  Minimum Qualifications:
 
 
  Preferred Qualifications: 
 
 
  Special Requirements:
 
 
  Special Instructions to Applicants:  Only current in‑house HCDSS employees shall be eligible for consideration and selection.
 
 
 
Commonwealth of Virginia

About Commonwealth of Virginia

The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.

The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.

The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.

Industry
Government & Public Safety
Company Size
1,001-5,000 employees
Headquarters
Richmond, VA
Year Founded
1776
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