Job Description

Office & Studio Manager – Interior Design Studio

Kirkland, WA (in-office)

Are you the kind of person who color-codes your calendar, notices when a chair is off-center, and actually enjoys reconciling a spreadsheet? Join a high-end interior design studio as thei Office & Studio Manager, where your blend of creativity, precision, and organization will keep everything—and everyone—running smoothly.

This role is perfect for someone who thrives behind the scenes, loves both aesthetics and systems, and takes pride in details others miss. You’ll work closely with the Principal and design team to support studio operations, procurement, billing, and client experience—while occasionally jumping in to help prep a home for a photoshoot or ensure a project is photo-ready.

The ideal candidate is highly organized, dependable, and detail-driven—someone who excels in a structured environment and embodies the professionalism and refined aesthetic expected in the design world.

Office & Studio Manager Responsibilities:

Studio Operations & Admin

• Manage the Principal’s calendar, meeting coordination, and occasional travel planning
• Keep the office organized, stocked, and running efficiently
• Coordinate with vendors, deliveries, and service providers
• Support new hire onboarding and help with general team logistics

Billing & Financial Coordination

• Track team time logs and prepare for monthly billing (with support from design leads)
• Coordinate with the accountant to review invoices and clarify expenses
• Mail invoices to clients, track payments, and deposit checks
• Review credit card logs monthly and ensure accurate records

Procurement & Project Support

• Maintain and update furniture and product logs
• Reconcile price changes and vendor updates
• Send weekly updates to clients on furniture orders and delivery timelines
• Assist with tracking orders, deliveries, and installation phases
• Help prep for photo shoots (yes, that might mean moving boxes or making a grocery run!)

Office & Studio Manager Qualifications:

• At least 3 years of relevant office or admin experience
• Clear and professional communicator, both written and verbal
• Highly organized and able to manage multiple tasks
• Proactive, reliable, and solution-oriented
• Skilled in Microsoft Office; bonus if familiar with Adobe Acrobat, Calendly, Flodesk, or Canva
• Comfortable with basic tech troubleshooting
• Professional appearance with strong attention to detail

Company Benefits:

• Paid time-off and holidays
• Travel Bonus
• 401k Safe Harbor

Compensation: $65,000 - $70,000 (DOE)