Job Description

Office Specialist, USDB

FT / PT Status – Full-Time
Salary – $14.75 - $22.24 Hourly Wage
Remote Work / In-Office – In-Office / On-Site

Recruiter – Melanie Butters | melanieb@usdb.org | 385-460-8266
Application Deadline – 9/1/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

The Utah Schools for the Deaf and the Blind (USDB) invites you to consider an enjoyable and gratifying employment opportunity with our school. We are looking for a knowledgeable and responsible person to fill the position of Office Specialist. This position is located in Ogden.

Principal Duties
As an Office Specialist I you will:

• Be the first point of contact to visitors and ensure that only authorized people are allowed into the building to maintain our Safe School policy.
• Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
• Type and prepare reports or other written materials from source documents, transcription, etc.
• Prepare and/or process documents, review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
• Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents, or other materials.
• Verify data entry by comparing the source document against the input data, utilizing an automated verification system, and using dual entry or other verification techniques.
• Copy and collate documents, send faxes and perform similar office tasks.
• Review data, records, and files for details and accuracy.
• Enter data into a computer system and retrieve, correct, or delete previously entered data.
• Assist with duties as assigned as a member of the Business Office Team.

Qualifications

The Ideal Candidate
The Ideal Candidate will possess:

• Practical skills in providing general clerical production and support services.
• Practical skills in general office procedures and practices and in the use of general office equipment.
• Broad computer skills and knowledge of various computer software programs including Microsoft Office Suite (Word, PowerPoint, Excel, etc.)
• Ability to assemble, sort, and/or distribute documents, supplies, and/or materials/items.
• Practical skill in preparing or reviewing data on forms, written communications, etc.
• Review and/or edit documents for accuracy and completeness including grammar, spelling and punctuation.
• Communicate clearly and effectively; follow written and/or verbal instructions.
• Deal with people in a manner which shows sensitivity, tact, and professionalism, maintain strict confidentiality.

Supplemental Information

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work.
• Successful completion of a criminal background check.
• This is a full-time, year-round position.

About the Role

Location –
742 Harrison Blvd.
Ogden, Utah, 84404
United States
Background Check Required – You must successfully pass a criminal history check.
Drug Test Required – No
Schedule Code – AE - Employees of the State Board of Edu. This is a career service exempt at will position.

Why You Should Join Our Team
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency
For more information about the Utah Schools for the Deaf and the Blind, please click here

EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.