Posting number: 16-26-076
Department: Public Works
Division: Roads, Airport & Sanitation
Job classification: Office Specialist
Posting type: Open
Categories: Clerical & Data Entry, Office and Administrative Support
Provide administrative support functions for an assigned Department.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Updates and tracks a variety of electronic and paper files, records, reports, and related documents; maintains file integrity and confidentiality by adhering to Department policies and procedures; assures the accuracy of the electronic and paper filing systems.
Enters information into computer tracking systems; schedules, prepares and proofreads documents for distribution; prepares documents, collects data, and copies information from one record to another; trains and coordinates the work of clerical staff.
Researches files to obtain requested information, inserts additional data, and checks accuracy.
Compiles and updates statistical information, reports and related documents; attends meetings and takes and transcribes meeting minutes.
Answers incoming telephone and radio calls and directs the caller to the correct person or work group, or take and relays messages as appropriate.
Retrieves and distributes Department mail.
Greets and assists visitors; provides information and assistance within the scope of designated authority.
Prepares and assembles reports ; may prepare time sheets for employees and keep daily records of attendance; processes documents and maintains department files and document logs as required.
Coordinates and schedules travel arrangements, meetings and appointments as requested.
Maintain absolute confidentiality of work-related issues, personnel records and Borough information.
May be required to work a non-traditional work schedule to include evening, holidays and weekends and may be subject to 24 hour on-call status for the department. (Health Department only)
Assist department staff with all manual and computerized accounting and budgeting duties. (Police Department only)
Prints, sorts, and distributes bi-weekly timesheets for all Borough employees (Payroll Division only)
Perform other duties as assigned.
Knowledge of North Slope Borough policies and procedures.
Knowledge of the basic principles of record keeping, case files and records management.
Skill in using personal computers and a variety of software applications.
Skill in drafting and completing accurate reports, technical documents and correspondence.
Skill in transcribing & translating Inupiat. (IHLC only)
Fluent in Inupiat speaking and understanding. (IHLC only)
High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.
Two years of clerical work experience;
Must pass a criminal history background check; (Police, Admin & Finance Central; Health Department, not @ Central & CHAP)
Ability to obtain a valid Alaska driver's license that meets North Slope Borough insurance criteria within the probationary period (does not apply to Public Works Facility Maintenance Division).(Planning Only – Requires a valid Alaska driver license that meets North Slope Borough insurance criteria upon employment.)
THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.
This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.
Welcome to the vast and unique world of the North Slope Borough. Here on the northern edge of the continent, you will discover the otherworldly landscapes and abundant wildlife that inspired the ancient cultural traditions practiced today by Iñupiat Eskimos.
America's Arctic is full of surprises. It is home to a subsistence whaling tradition that extends back for as long as our collective memory has existed, yet it also hosts some of the world's most advanced technology in the oil fields spreading out from Prudhoe Bay. The land is vast and remote; and while seemingly rugged, is really remarkably fragile. Our land and waters recover very slowly from damage, so the risks from oil and gas development can be high. We work closely with the oil industry, state, and federal agencies to make sure that everyone can benefit from the resource wealth of this region without sacrificing the natural gifts that have sustained Iñupiat culture for thousands of years.
The people of the Arctic have survived in one of the world's harshest climates through our ability to adapt. We adapted to the discovery of oil in our traditional homeland by forming the North Slope Borough. Our borough has offered local residents a chance to help manage our lands and participate in the benefits of the oil boom. Through the borough, we have been able to enjoy the advantages of the modern world at the same time as we protect the subsistence values we hold dear.
The North slope Borough provides high quality infrastructures and services. We take pride in the schools and health facilities that make our communities livable and provide the framework for a life that will inspire our children as it honors our ancestors.
These are our twin goals -- to create opportunity for the future and to assure continuity with the past.
