Job Description

Office Specialist II

FT / PT Status – Full-Time
Salary – $16.00 Hourly Wage
Remote Work / In-Office – Hybrid

Recruiter – Breanna Granger | bgranger@utah.gov | 801-526-4337
Application Deadline – 8/23/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

We are seeking a reliable and detail-oriented Office Specialist II to join our office team. In this role, you will be responsible for sorting and scanning correspondence, performing data entry, and providing administrative support to internal and external customers. You will work closely with other departments to ensure efficient operations and excellent customer service. A strong attention to detail and a team-oriented attitude are essential.

Key Responsibilities:

• Correspondence Management: Sort and scan incoming mail, emails, and other documents, ensuring all correspondence is processed accurately and in a timely manner.
• Data Entry: Enter data into company systems or databases accurately, ensuring high-quality data management and record-keeping.
• General Office Support: Perform general office duties such as filing, organizing documents, preparing reports, and handling administrative tasks as needed.
• Customer Support: Provide prompt and professional support to internal and external customers, responding to inquiries and resolving issues when necessary.
• Collaboration: Work closely with team members and collaborate with other departments to ensure smooth communication and workflow across the organization.
• Team Assistance: Assist in the preparation of materials for meetings, assist with team projects, and support the office's daily operational needs.
• Data Accuracy: Maintain a high level of accuracy and attention to detail in all tasks, ensuring the integrity of data and documents.
• Inventory Management: Assist in the maintenance of office supplies and materials, ensuring that office equipment and resources are well-stocked and operational.
• Document Management: Organize and maintain files, both physical and electronic, to ensure easy access to important documents.

Qualifications

Skills and Qualifications:

• High school diploma or equivalent.
• Previous experience in an office or administrative support role is a plus.
• Strong attention to detail with the ability to maintain accuracy in data entry and document management.
• Excellent organizational and time-management skills.
• Proficiency in LibreOffice or similar software (Excel, Powerpoint, GoogleDrive, GoogleDocs, Adobe).
• Familiarity with scanning, filing, and data management systems.
• Strong communication skills to interact effectively with internal teams and external customers.
• Ability to handle multiple tasks simultaneously and work in a fast-paced environment.
• Ability to work well both independently and as part of a team.
• Professional demeanor and customer-focused attitude.

Work Environment:

• Collaborative, team-based office environment.
• Fast-paced with a focus on accuracy and deadlines.
• Interaction with internal teams and external customers primarily through phone, email, and in-person communication.

About the Role

Location –
140 E 300 S
Salt Lake City, Utah, 84111
United States
Background Check Required – You must successfully pass a criminal history check.
Schedule Code – B - Competitive Career Service

Why You Should Join Our Team
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency
The
mission of Workforce Services is to strengthen Utah's communities by supporting
the economic stability and quality of our workforce. Today, more than 2,200
Workforce Services employees assist individuals in preparing for and finding
jobs, meeting workforce needs of Utah businesses, administering temporary
assistance, and providing economic data and analysis. Through a collaborative
approach, the department has served millions of Utahns and has become a leader
on several statewide initiatives. These include intergenerational poverty,
homelessness, affordable housing, supporting refugees, helping rural
communities, serving veterans and individuals with disabilities, and getting
Utahns trained and back to work. To learn more about Workforce Services, click here.

EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.