Job Description

Job Details

Job Location BUFFALO, NY 14203 Position Type Administrative Salary Range $18.00 - $22.00 Hourly Job Category Administrative

The Office Services Clerk will provide essential administrative support and ensure the smooth operation of the firm. In this role, you will handle a variety of office tasks, including managing office supplies, coordinating mail and deliveries, and performing general office maintenance.

Essential Duties and Responsibilities

• Maintain an organized inventory of office supplies, including stationery, office equipment, and breakroom essentials. Place orders for new supplies as needed and track supply levels to ensure the office remains well-stocked.
• Sort, distribute, and process incoming and outgoing mail and packages. Ensure that deliveries are directed to the appropriate departments or individuals. Prepare and send packages via courier services and handle any associated paperwork.
• Monitor the cleanliness and organization of office spaces, including common areas, restrooms, kitchens, and conference rooms. Ensure that workstations and meeting areas are properly arranged and ready for use.
• Oversee office equipment (e.g., copiers, printers, fax machines), ensuring that they are in good working condition. Report any issues, troubleshoot minor problems, and coordinate repairs when necessary.
• Handle various office errands such as purchasing supplies, delivering documents, and coordinating logistics for office events or meetings.
• Assist in maintaining office safety and security protocols, including ensuring emergency exits are accessible, first-aid kits are stocked, and office security procedures are followed.
• Assist with reviewing print and copy job requests for accuracy and specifications, ensuring high-quality output as needed.
• Assist with binding, laminating, and other finishing services as needed.
• Uphold the firm’s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.
• Performs other duties as assigned.

Qualifications and Requirements

• High school degree or equivalent.
• Minimum of 1 years of experience in a professional office environment.

Knowledge, Skills and Abilities

• Strong organizational and multitasking skills, with an ability to manage multiple responsibilities effectively.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with employees, visitors, and vendors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to troubleshoot basic office equipment issues (e.g., printers, copiers).
• Strong attention to detail and accuracy.
• Ability to work independently as well as part of a team.

Physical Demands:

• Regular lifting and carrying of mail, packages, and office supplies, which can range from lightweight envelopes to heavy boxes or bins.
• Ability to lift and carry items weighing up to 30-50 pounds or more, depending on the size and volume of the mail and packages.
• Prolonged periods of standing while sorting and processing mail.
• Frequent walking to transport mail and packages between the mail room, office areas, and shipping/receiving docks.
• Bending and reaching to access items stored in mail bins, shelves, or cabinets.
• Stooping to pick up or place items on lower surfaces and to organize mail and packages.