Job Description

Position Type:
Office Secretary - Elementary School

Date Posted:
08/14/2026

Location:
Sussex Academy Elementary School

Closing Date:
TBD
Date Available:
ASAP

Position Title: Office Secretary
Reports To: Head of School and/or Building Administration
Term of Employment: 12 Months/Year
Benefit Type: Benefited - Regular Full-Time
Salary: Commensurate with Sussex Academy Administrative Assistant I Salary Schedule - (Based on verified full-time experience)

About Sussex Academy

Sussex Academy is a public K–12 charter school in Sussex County, Delaware, serving approximately 1,200 students across elementary and secondary campuses. Our mission is to create a supportive school environment with accelerated learning opportunities that prepare students to Explore, Experience, and Excel.

The Office Secretary serves as a key member of the school's front office and is responsible for supporting daily school operations with a strong focus on attendance, family communication, student records, and customer service. This position requires strong organizational skills, attention to detail, professionalism, and the ability to communicate effectively with students, families, staff, and community members.

The Office Secretary helps ensure the smooth operation of the school office by maintaining accurate attendance records, supporting schoolwide communications, assisting families and visitors, and completing operational and clerical responsibilities that contribute to a positive and efficient school environment.

Preferred Qualifications:

• High School diploma required. Associate's degree preferred.
• Previous office, clerical, or administrative experience preferred, ideally in a school setting
• Strong interpersonal and customer service skills with the ability to interact positively with students, families, staff, and community members.
• Proficiency in Microsoft Office and Google workspace.
• Experience with Infinite Campus or similar student information systems preferred.
• Strong Organizational skills and attention to detail.
• Ability to maintain confidentiality and professionalism in all matters related to students and staff.

Responsibilities:

Attendance & Student Records

• Maintain accurate daily student attendance records and ensure proper documentation for absences, tardies, and early dismissals.
• Communicate with families regarding attendance concerns and support school attendance procedures.
• Process attendance-related reports and assist administration with attendance monitoring and follow-up.
• Maintain accurate student records and update family contact information within Infinite Campus and other school systems.

Communications & Family Support

• Serve as a welcoming point of contact for students, families, staff, and visitors.
• Answer and direct phone calls, emails, and general office inquiries in a professional and timely manner.
• Support schoolwide communication efforts, including attendance notifications, reminders, newsletters, and general family correspondence.
• Assist families with questions related to school procedures, events, transportation, and student information.

Office Operations & Administrative Support

• Provide clerical and administrative support to school administration and staff as needed.
• Assist with student sign-in/sign-out procedures and visitor management processes.
• Support the preparation and organization of school materials, mailings, reports, and events.
• Maintain office supplies, records, and filing systems.
• Support front desk and reception responsibilities to ensure a positive and professional office environment.
• Perform other duties as assigned by the Head of School or school administration.

Essential Functions & Competencies

• Strong communication and interpersonal skills.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and professionalism.
• Ability to work collaboratively as part of a team.
• Commitment to supporting a positive school culture aligned with Sussex Academy's mission and core values.

Physical & Work Environment

• Works in a standard school office environment.
• Requires frequent interaction with students, staff, families, and visitors.
• May require occasional standing, walking, lifting, and movement throughout the school building.

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills of a person in this position.

SUSSEX ACADEMY CHARTER SCHOOL
Human Resources Office
21150 Airport Road
Georgetown, DE 19947
PH: 302-856-3636

Application Process:
All qualified and interested persons are invited to complete the online application. Only completed application packets will be considered. The following items must be included:
Letter of interest
Resume
Two separate letters/emails of recommendation
Transcripts as applicable

Disclaimer: Sussex Academy reserves the right to extend or shorten the application and/or interview period and to modify job requirements.
Employment is conditional upon receipt of an acceptable criminal background report and a child abuse registry check showing you are not on the registry at any level.

Sussex Academy is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, citizenship, age, disability, veteran status, genetic information, sexual orientation, marital status, gender identify, or any other categories protected by federal state, or local law. Inquiries regarding compliance with the above may be directed to the Title IX/Section 504 Coordinator.