Generally responsible for assisting Resource Leaders and Project Managers with all aspects of administrative duties. This work will be performed under general supervision.
Primary responsibilities will include but are not limited to:
Managing the application, renewal and tracking of Professional Engineer licensing.
Application, renewal and tracking of Company Certificates of Authorization.
Preparation of proposals.
Completing clerical and administrative tasks and errands as requested by project managers, resource leaders and management.
Providing back-up support for front desk reception, incoming phone calls and mail collection and distribution.
Registering Company teammates for conferences and exhibits and assuring that displays, promotional items, and marketing materials are delivered and set up as needed.
Scheduling participants for company sponsored events and assuring that all arrangements are made.
Obtaining quotes and/or scheduling travel, conference calls and video conferences.
Assisting in meeting scheduling and ensuring proper arrangements are made.
Preparation and distribution of Resource Leader/Project Manager meeting notes as needed.
Assisting in coordinating company events including holiday gatherings, community involvement, and retreats.
Execution of special projects.
Providing scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.
This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.
Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.
Certification: No certification is required for this position.
Experience: This position requires a minimum 5 years of relevant experience in administrative and clerical services in a professional environment.
Knowledge, Skills, & Abilities Required:
Knowledge and application of company standards.
Knowledge of office administration procedures.
Proficiency in Microsoft Office and other software as needed.
Extreme attention to detail.
Excellent proofreading and grammar.
Ability to communicate effectively, both verbal and written.
Ability to maintain confidentiality in all areas.
Ability to work in a fast paced environment with extreme multi-tasking.
Flexible schedule.
Ability to prioritize effectively.
Ability to develop reports.
Ability to maintain effective working relationships with teammates, clients, and vendors.
Ability to listen and ascertain the needs of teammates and clients.
Ability to find and communicate accurate information concerning Hargrove services and capabilities.
Physical Requirements:
Ability to sit, stand, or walk for long periods of time.
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We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
Hargrove is a full-service engineering, procurement, and construction management firm delivering multi-discipline engineering, project delivery, controls & automation, and technical services to industrial clients.
With more than 2,700 Teammates across 19+ offices in the U.S. and internationally, Hargrove supports projects from concept through commissioning and ongoing operations. Through the Hargrove Team of Companies — including Hargrove Controls & Automation, Hargrove Life Sciences, Hargrove Equipment Solutions, and Tormod — the firm provides specialized expertise supporting industries such as chemicals, refining, manufacturing, life sciences, power, and other emerging markets. Founded in 1995 and 100% employee-owned, Hargrove is built on long-term partnerships, safety, and delivering reliable solutions where clients need them most.
