Job Description

Office & Permit Assistant

Denver, PA

Gather, prepare, and coordinate customer information, estimates, and permit applications to keep projects on track, serving as our company's first point of contact.

Why You'll Love Working with Us

• Family-Oriented Team: Join a small, family-run company where you're known by name, and your contributions make a difference every day.
• Meaningful Work: Play an essential role in helping residential and agricultural customers move important water well and geothermal projects forward.
• Variety Every Day: Balance customer service, project coordination, permitting, and administrative responsibilities that keep each day engaging.
• Learn and Grow: Expand your knowledge of plot plans, permitting processes, and the well drilling industry while building valuable administrative skills.
• Long-Term Stability: Build your career with a company that has served the community since 1973 and is known for strong employee retention and annual raises.

About Us

Sensenig & Weaver is a family-owned well drilling and water systems company that has proudly served residential and agricultural customers throughout Lancaster and surrounding counties since 1973. We specialize in drilling water and geothermal wells and installing and servicing well pressure systems while providing dependable service our customers can count on. We take pride in our laid-back, team-oriented culture where people are valued, supported, and encouraged to build long-term careers with us.

What You'll Do as Our Office & Permit Assistant

• Answer incoming phone calls and serve as the friendly first point of contact for customers.
• Gather customer information, including property details, contact information, and project specifications.
• Prepare preliminary estimates using company templates and established pricing guidelines, then send estimates to customers.
• Coordinate signed estimates and transition projects to the sales team for the next phase of the process.
• Prepare and submit permit applications to county and local regulatory agencies while tracking their progress.
• Communicate with municipalities to obtain additional information and ensure permits are processed and closed accurately.
• Maintain organized customer records, permit files, and electronic project documentation throughout each stage of the project.
• Submit required close-out documentation, including well logs, pump test results, and other reports, to keep projects moving efficiently from start to finish.

Our Ideal Office & Permit Assistant

• Organized: Enjoys managing multiple projects at once while keeping customer information, permits, and documentation accurate and on schedule.
• Customer-Focused: Creates a positive experience by communicating professionally and providing responsive service from the first phone call through project completion.
• Detail-Oriented: Completes estimates, permit applications, and project documentation accurately while following established processes.
• Self-Starter: Takes initiative, works independently, and anticipates the next steps needed to keep projects moving forward.
• Experienced: Brings a high school diploma, proficiency with Microsoft Office, and preferably 3+ years of office administrative experience.
• Team-Oriented: Values working in a family-owned business where dependability, collaboration, and a positive attitude contribute to long-term success.

What We Offer Our Office & Permit Assistant

• Pay: $21-24
• Health Insurance
• Life Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Year-End Bonus
• Annual Raises
• Supportive Team Environment: Join a laid-back, family-oriented company that values long-term employees and provides opportunities to learn and grow.

To Apply

Office Assistants, Administrative Assistants, Permit Coordinators, Office Coordinators, Customer Service Representatives, and Administrative Coordinators seeking a long-term career with a family-owned company are encouraged to explore opportunities with Sensenig & Weaver.

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Requirements

• 3+ years of office administrative experience
• Microsoft Office experience
• Experience with managing multiple projects at once