Job Description

For Linklaters Warsaw, we are currently recruiting for the Office Operations Manager role.

About the Team
Join our local Operations team responsible for office and facilities management, workplace experience, supplier oversight, ESG, CSR and employee engagement initiatives. Collaborating with senior stakeholders in Warsaw, the Head of Operations Europe and wider Linklaters teams, the team supports strategic planning, service delivery, office projects and continuous improvement across the Warsaw office.

You will be responsible for:

• Leading strategic office and facilities planning to support business growth and changing workplace needs

• Overseeing reception services to ensure a professional, welcoming visitor experience that reflects the firm’s values and standards

• Managing office setup, refurbishment and workplace improvement projects, including change management and operational readiness

• Overseeing office maintenance, health, safety, security and business continuity planning with internal and external stakeholders

• Improving workplace experience through employee feedback, ergonomics, modern workspace solutions and service enhancements

• Managing suppliers, contracts, office services and related costs to ensure quality, value for money and alignment with firm standards

• Driving local ESG and CSR initiatives, including environmental reporting and community partnerships

• Planning and delivering employee events, including budgets, supplier negotiations, logistics and feedback follow-up

• Leading, coaching and allocating work within the team, while acting as backup support for key office administration when needed

Apply if you:

• Have at least 5 years of professional experience in a similar role within an international matrix environment

• Bring proven people management experience, including setting objectives, managing performance and developing team members

• Have experience delivering office openings, office redesigns or major refurbishment projects

• Demonstrate strong stakeholder management skills and the ability to influence senior colleagues effectively

• Show excellent organisation, attention to detail and the ability to manage multiple priorities in a fast-moving environment

• Are confident using Microsoft desktop productivity tools, including Excel

• Communicate fluently in English and Polish, both spoken and written

• Bring experience in ESG-related initiatives, events management, supplier and contract management, and an understanding of ISO standards and certification processes

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical care

• Free in-house fitness centre

• Life insurance

• Worldwide travel insurance for business and non-business travel

• Benefit Multisport club card or subsidised travel card

• Wide range of training opportunities

About Linklaters
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.
We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments

• We celebrate diversity, equity and inclusion so our people can bring themselves to work

• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to

• We invest in custom-fit career paths for our people in line with their talents and aspirations

• We provide agile working solutions to meet the changing needs of our people and our business

• We are committed to people first relationships based on mutual trust, respect and appreciation

• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed

• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

Administrative Systems Management, Business Continuity Planning (BCP), Contract Management, Facility Management, Guest Service, Inventory Management, KPI Analytics, KPI Design, Process Design, Process Improvements, Project Management, Security Management

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.