Job Description

Accelerate Your Career in Cybersecurity

As a leader in Automated Security Validation, we help businesses around the world safely emulate real-world attacks to uncover their vulnerabilities. At Pentera, you will be at the forefront of cybersecurity innovation, working on advanced tools that challenge organizations' defenses and push the limits of security testing.

With over 400 team members and 1,100+ customers in more than 50 countries, Pentera is a growing company supported by top investors like Insight Partners, K1, and The Blackstone Group.

If you are looking to grow your skills, make a difference, and be part of an innovative team, Pentera is the place for you.

About the Role:

We are looking for a highly organized and proactive Office Manager & Executive Assistant to help establish and run our new Madrid office. This role will be the operational heart of the office - ensuring everything runs smoothly day-to-day while also providing executive support to the SVP of Sales for the region. The ideal candidate thrives in a fast-paced environment, enjoys building structure from scratch, and takes pride in creating a welcoming and well-run workplace. You’ll play a key role in building and shaping a brand-new office, helping create a productive and welcoming environment for our growing team in Madrid.

Roles and Responsibilities:

Office Management

• Manage the day-to-day operations of the Madrid office
• Serve as the main point of contact for all office operations
• Coordinate with building management, vendors, cleaning, and maintenance
• Manage office supplies, groceries, and inventory
• Ensure the office is welcoming, organized, and fully operational
• Support office setup, workspace organization, and ongoing improvements
• Welcome visitors and act as the front-of-house contact for the office

Events & Operations

• Help organize QBPs / Offsites for the EMEA region
• Research and coordinate venues, hotels, travel, and catering
• Assist with agenda coordination and event logistics
• Support onsite execution of internal meetings or team gatherings

Executive Support

• Provide administrative support to the SVP of Sales
• Manage calendar scheduling and coordinate meetings
• Assist with travel arrangements and logistics
• Support preparation for leadership meetings and events
• Manage expenses

Requirements

• 1-2 years of experience in a professional setting
• Fluent in English & Spanish
• Ability to work in a fast paced environment
• Experience with Microsoft Office Suite/G-suite products