Job Description

Traralgon, VIC | Office-Based Role | Part-Time

Thread Recruitment is proud to partner with Fire Risk Consultants in the search for an experienced Office & Operations Administrator to support the business through its next stage of growth.

Fire Risk Consultants is a specialist bushfire risk and emergency management consultancy business supporting critical industries and communities across Australia.

This is a hands-on operational support role with an immediate focus on accounts payable/receivable and payroll administration, while progressively supporting coordination, reporting, workflow tracking, and broader office operations.

It’s an opportunity to become part of a growing specialist consultancy where your contribution will be genuinely valued, your work will have real purpose, and your role has room to evolve over time.

What You’ll Be Doing

Working closely with the Business Manager, you’ll help maintain strong operational structure and support the day-to-day running of the business.

Responsibilities include:

• Managing accounts payable and receivable

• Processing payroll and supporting invoicing workflows

• Maintaining financial administration records and reporting trackers

• Supporting project coordination and workflow visibility

• Assisting with onboarding and broader business administration

• Preparing, formatting, proofing, and quality-checking documents

• Maintaining organised records, systems, and operational trackers

• Supporting continuous improvement across workflows and processes

• Assisting with fleet coordination, servicing logistics, and evolving office support functions

Who You Are

You’re someone who naturally takes ownership and enjoys bringing structure to fast-moving environments.

You’re practical, highly organised, calm under pressure, and the type of person who notices what needs doing without waiting to be asked. You’re comfortable working autonomously, managing competing priorities, and supporting a team that values reliability, initiative, and follow-through.

You’ll ideally bring:

• 5–8 years’ experience across administration, payroll, accounts, or operational support roles

• Strong hands-on AP/AR and payroll experience

• Experience using Xero or similar accounting software

• Strong Microsoft Office capability, particularly Word and Excel

• High attention to detail and strong written communication skills

• A practical, solutions-focused mindset

• A manual driver’s licence, required for support with fleet managememt

Backgrounds in office administration, operational support, payroll/accounts, business support, or project coordination will be highly regarded.

Why Join Fire Risk Consultants

Fire Risk Consultants is a business built by people who genuinely care about the work they do and take pride in standing alongside clients, communities, and industries operating in high-risk environments.

You’ll be joining a highly invested team that values reliability, initiative, ownership, and people who take pride in doing things properly.

What’s on offer:

• a practical, supportive, and highly invested leadership team

• long-term growth and development opportunities

• flexibility around hours and future role progression

• the opportunity to help shape systems, processes, and the future support function of the business

• work that supports critical industries and communities across Australia

The role will initially commence on a part-time basis (30.4 hours per week), with flexibility around how those hours are structured and long-term potential for the role to grow over time.

How to Apply

If this opportunity feels like a strong fit for you, we’d love to hear from you.

Please apply with your resume and a cover letter outlining your relevant experience and what caught your attention about the role.