Job Description

Murex is a global fintech leader in trading, risk management and processing solutions for capital markets.

Operating from our 19 offices, 3 400 Murexians from over 65 different nationalities ensure the development, implementation and support of our platform which is used by banks, asset managers, corporations and utilities, across the world.

Join Murex and work on the challenges of an industry at the forefront of innovation and thrive in a people-centric environment. You’ll be part of one global team where you can learn fast and stay true to yourself.

Your Role

Based in Mumbai, you will be the main point of contact for the business and play a critical role in setting up our new local office and overseeing and managing aspects of Office Administrative functions. You will also be responsible for setting up an operational framework in compliance with local legislations and ensuring the day-to-day operations run efficiently.

As a key member in the Admin team, you will be in charge of the following activities (but not limited to):

Office Admin and Maintenance Support:

• Liaise with Serviced Office to ensure that office is neat and clean

• Admin support for other corporate service (HR/Finance/Legal) and arrange company activities when required
• Collaborate with Serviced Office and external vendors/suppliers to ensure the office is fully equipped and operational
• Meeting services including hosting of visitors

Vendor and Facilities + Property Management:

• Manage relationships with office service providers and suppliers, handle contract renewals etc.
• Manage office fit out and renovations (if required)
• Assist in office search and lease negotiation (when applicable)

HR Admin Processes:

• Oversee payroll/personal tax, and benefits administration (i.e. follow up with insurers for application/renewal of insurance coverage and claims, liaise with health providers for screening package/rates)
• Leave management in HRIS system (Workday)
• Manage employee records and documentation
• Liaise with external vendor to apply/renew/follow up on foreigners’ working visa application

Travel Management

• Liaise with travel agent on contract negotiation and renewal
• Manage travel agents and bookings, including air tickets and accommodation booking for business travelers
• Manage relocation of employees and assist them in their requests e.g. booking of serviced apartment, movers, air tickets etc.

Taking on other admin duties including executive assistance/secretarial support to Site Manager and staff, events organization – sourcing for venue, planning activities and budgeting

Your Profile

• Bachelor’s degree in business administration human resources, or a related field
• Minimum 10 years of relevant experience in HR and administrative management
• Proven track record in setting up new offices or branch locations
• Strong knowledge of local labour laws and regulations
• Excellent influencing and collaborative skills to be able to work well in our team-based environment, engaging multiple stakeholders, in a multicultural work environment.
• Strong organizational and project management skills
• Autonomy and sense of initiative
• Positive thinker and problem solver
• Excellent communication skills in written and spoken English
• Work experience at in a multicultural environment