Job Description

🚀 Join ARMA as an Office Manager/Executive Assistant

Alexandria, NSW | Full-Time

Join ARMA Group, an ASX-listed leader in credit management, helping some of Australia’s biggest brands resolve debt with empathy and innovation.

🌐 www.armagroup.com.au

We are seeking a proactive and organised Office Manager/Executive Assistant to join our team in Sydney. This permanent, full-time role is essential for ensuring the smooth operation of our office and providing high-level support to our executives. The ideal candidate will play a key role in enhancing productivity and fostering a positive work environment.

Responsibilities:

• Manage daily office operations, ensuring a well-organised and efficient workplace.
• Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, events and meeting coordination.
• Maintain office supplies and equipment, ensuring all resources are readily available.
• Prepare and distribute internal communications and reports as required.
• Implement and maintain office policies and procedures to enhance operational efficiency.
• Act as a point of contact for internal and external stakeholders, fostering positive relationships.
• Act as the “face” of the office for visitors and employees
• Ensuring employees feel welcome in their early days including running first day inductions for new starters
• Provide oversight and coordination across interstate offices
• Liaise with local office managers across other sites to provide support as required
• Support internal communications and company-wide updates
• Maintain asset registers and office inventories
• Ensure facilities are safe, compliant, and well-maintained, including full ownership of WHS responsibilities across the Head office and all other office sites.
• Provide ad hoc project and administrative support to ELT
• Plan and deliver engagement activities (e.g. seasonal competitions, EOFY/Christmas events, team challenges)
• Coordinate recognition initiatives (birthdays, milestones, awards support)
• Support delivery of national engagement programs and P&C initiatives
• Partner with P&C to promote culture, participation, and morale
• Contribute ideas to continuously improve employee experience

Qualifications:

• Proven experience as an Office Manager or Executive Assistant, preferably within the HR sector.
• Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and attention to detail.
• A relevant qualification in business administration or a related field is preferred

The role requires a flexible approach, being comfortable working either as part of a team or independently as required in an office environment. We are looking for someone who is ready to hit the ground running. If this sounds like you, apply now.