Job Description

Position: Office Manager (Team Assistant)

Location: Kyiv, Ukraine

Work format: Full-time / Employment Agreement

We have a great career opportunity for an Office Manager / Team Assistant in a dynamic Ukrainian investment group with a head office in Kyiv and business operations across Ukraine.

Our Partner invests in critical sectors that build the state's economic resilience and lay the foundation for its future recovery. The Company strategically develops three core directions: energy, defence technology, and full-cycle project management in residential, commercial, and industrial real estate.

To support the Company's active growth, we are looking for a highly organized Office Manager / Team Assistant in Kyiv to coordinate the day-to-day operations of the office and ensure its smooth and efficient functioning. You will handle general administrative workflows, meeting organization, and support for cross-team communication and the company's daily business activities.

Main Responsibilities:

Managing documentation flow:

• Internal and external correspondence;
• Hard and electronic documentation filing and supervision.

Creating a positive atmosphere in the office:

• Initiate and arrange office culture activities that bring the team together;
• Managing people related activities (employees' birthdays, calendar of vacations).

Team assistance:

• Travel management (bookings, transfers, control of travel expense reports);
• Organization of internal and external meetings, conferences (meeting venue, catering, guest management);
• Translation and interpretation assistance (if necessary).

Managing office related tasks:

• Supplies and ensuring office`s smooth operation;
• Maintaining strong relationships with service providers and act as a reliable contact person for external partners;
• Other relevant tasks (information research, etc.).

Qualifications and professional experience:

• Previous experience as an Office Manager, Administrator, Assistant, or in a similar administrative role;
• Bachelor's degree;
• Good command of MS Office / Google Workspace;
• Positive attitude, good communication and interpersonal skills;
• Strong organizational skills, attention to detail, and a responsible approach to work;
• Ability to communicate and collaborate effectively with colleagues, suppliers, contractors, and service providers;
• Fluency in Ukrainian and English (would be a plus).

We offer:

• Competitive salary and official employment with all social protection requirements;
• Opportunity for professional growth and learning;
• Cooperation in a friendly atmosphere with a great professional team that implements ambitious investment projects;
• Workplace in a modern and innovative office in Kyiv.

If you are interested in learning more details about this position, please send your CV to office@hrenergy.org with the topic "Office Manager (Team Assistant)" and we will provide you with more detailed information about the opportunity.