Job Description

Key Responsibilities

Positive and dependable individual with at least 1- 3 years of experience in administrative support capacities. Extremely competent at organizing business trips, ordering supplies, maintaining equipment, maintaining files and databases and managing general office appearance.

Well-organized to handle accounts payable and receivables and generate expense reports. Experience with basic accounting and payroll procedures is highly desirable. A good balance of flexibility, perceptiveness and self-awareness will be an excellent blend in terms of the soft skills required to be successful at this role.

Responsibilities

• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Track stocks of office supplies and place orders when necessary
• Arranging in-house and external events
• Organizing and storing paperwork, documents and computer-based information
• Photocopying, printing and binding various documents on behalf of other colleagues
• Maintain contact lists

Expense management

• Support budgeting and bookkeeping procedures
• Prepare regular reports on expenses, including travel and business trip expenses, and office budgets
• Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs
• Responsible for managing relevant purchase orders, AP/AR accounts, liaising with Group Finance Director and third-party accounting associates to ensure expense documents are properly handled as per company and state requirements

Support to senior management

• Responsible for extensive diary and travel management for Partner and Country Director
• Manage travel and accommodation arrangements as well as other appointments for employees of the company
• Submit timely reports and prepare presentations as assigned
• Handling sensitive and confidential information

Human resources and Payroll support

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Create and update records and databases with personnel, financial and other data
• Deal with employee requests regarding human resources issues, rules, and regulations
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation and instruct newly hired employees as per Bulgarian Labour Code and all other laws regulating the matter
• Submit and manage client invoicing

Ideal Candidate Qualifications

• Experience in a similar position and /or in administrative skills in an international environment  
• Invoicing and accounting software skills
• Undergraduate degree in any discipline
• Excellent organization and interpersonal skills
• Fluent in English and Bulgarian. Other languages will be considered beneficial
• Excellent knowledge of Microsoft Office applications (Excel, PowerPoint, Word, Outlook)
• Strong customer service skills
• Attention to detail
• Ability to work autonomously

What we offer:

Career growth and training

Additional health insurance

Social Incentives Package

Team outings and corporate events

Hours: 40 hours/week - Monday to Friday. 

If you are interested in this opportunity, please submit your CV in English.

All applications will be treated in strict confidentiality. Only short-listed candidates will be contacted for an interview. InterContinental Recruiting Ltd. Recruitment license from National Agency of Employment No 2087/22.07.2016.