Job Description

About the Company

Our purpose is to build prosperity by investing in resilient real assets. Our vision is to be a trusted investment manager, respected for our expertise in restorative real estate investment enabling people, communities and eco-systems to thrive.

We are a dedicated real estate and real-estate debt specialist managing €25.5bn on behalf of institutional investors globally. Our global platform of 15 locations enables us to combine a truly global perspective with local expertise to offer investors a range of compelling strategies.

The firm has over 30 years of experience delivering real estate strategies for investors, with over 380 staff dedicated to positive client outcomes. Our strategies span the office, logistics & industrial, retail, living and debt sectors, and have been designed with the flexibility to meet the needs of a wide range of investors.

Responsible investment is integrated into our investment-management process to ensure that responsible investment risks and opportunities are not siloed, but recognised and acted upon throughout our business, as well as communicated to investors.

Savills Investment Management: Resilience. Responsibility. Results.

Job Purpose

The Office Manager, Singapore reports to the Head of Research & Strategy, APAC, and is responsible for all administrative matters for the Singapore office, including general office management and executive support for the leadership team. The role holder ensures the efficient operation of the local office and associated business entities, working closely with colleagues across multiple functions and jurisdictions, as well as external service providers.

Role Responsibilities

Responsibilities and tasks include, but are not limited to:

-Independently plan and coordinate internal and external client meetings, anticipating logistical needs ahead of time

-Act as the primary point of contact for office matters, overseas visitors and inter-office communication, exercising sound judgement in resolving issues without escalation

-Take ownership of travel and hotel arrangements for the management team, proactively managing changes and last-minute requests

-Manage vendor relationships, including hotel corporate rates, travel agency accounts and office equipment, negotiating terms and driving cost efficiencies

-Drive the planning and execution of client events, corporate luncheons and company retreats, from concept through to delivery

-Lead corporate gifting initiatives during festive seasons and other special projects as required

-Support the onboarding of new employees, ensuring a smooth and welcoming experience

-Maintain office and pantry supplies, proactively anticipating needs before they arise

-Oversee office facility and equipment maintenance, coordinating promptly with vendors to resolve issues

-Coordinate timely payment of invoices

-Arrange local and overseas courier services as required

-Provide ad hoc support to finance and compliance teams on administrative matters as required

Job Requirements

· Education: Diploma in business administration, communications, human resources; or a high school diploma or equivalent.

· Experience: Minimum of 5 years of similar experience in office administration, management and executive support

· Skillset: Strong organisational and analytical skills, excellent verbal and written communication, and the ability to prioritise competing demands and manage complex scheduling with minimal oversight. Proficient in Microsoft Office software

· Personal Attributes: Highly self-motivated with a proactive, solutions-oriented approach; comfortable taking ownership of tasks without close supervision. Meticulous attention to detail, adaptable and resourceful under pressure, with efficient time management. Confident and polished in engaging senior stakeholders, able to build credibility and communicate effectively at all levels of an organisation.

We are a committed equal opportunities employer and welcome applications from all individuals, regardless of age, disability, gender, sexual orientation, race and religion. We are focused on fostering a culture and environment that allows for inclusion and diversity throughout our business. Savills IM offers several employee led forums which provide support and guidance around Diversity & Inclusion, as well as ensuring our principles are built in to all of our processes, practices and expectations.