At 4C Strategies, we are now looking for an Office Manager to join our Stockholm office for a parental leave cover from August 2026 to June 2027, with the possibility of extension.
About the role
As an Office Manager with us, you play a key role in ensuring the smooth day-to-day operations of the office. Based in the reception area, you are often the first person our visitors meet, an important ambassador for the company.
This is an office-based role with working hours from Monday to Friday, 08:00–17:00.
The role involves a mix of coordination and hands-on tasks, and you are expected to support both high-level planning and day-to-day operational needs across the organisation.
Office Operations
Managing the daily operations of the office
Welcoming clients and visitors and ensuring a professional experience
Handling the switchboard/phone line
Coordinating suppliers, purchases, and office services
Coordinate and manage deliveries, which may include picking up items when needed
Administration & Coordination
Supporting administrative processes across the organisation, with a particular focus on HR and Finance
Supporting internal coordination and documentation
Assisting and planning internal and external meetings and activities
The role is broad and requires both a hands-on mindset and the ability to create structure and continuity in daily operations. You will report to HR Manager.
Who are you?
We are looking for someone who:
· Has 1–3 years of experience in an administrative, service, or coordination role
· Is highly comfortable working in both Swedish and English in a professional setting
· Enjoys working in an office-based, service-oriented role with a high level of daily interaction
· Is self-driven, solution-oriented, and takes ownership of tasks
· Is comfortable supporting different parts of the organisation and stepping in where needed
· Thrives in a hands-on, operational role
· Is structured yet flexible when priorities change
This role is well suited for someone early in their career or with a few years of experience in a similar role. We place great emphasis on personality, attitude, and drive.
About 4C Strategies
4C Strategies supports defence organisations worldwide with software and expert services that strengthen readiness, resilience, and operational capability. Through our Exonaut platform and specialist defence delivery teams, we help armed forces plan, train, exercise, and evaluate more effectively — improving preparedness and performance in mission-critical environments.
In the Nordics, we work closely with defence partners to deliver long-term capability programmes that combine consultancy, technology, and development expertise — building sustainable readiness for the future.
Why 4C Strategies?
With us, you will be part of an engaged and highly skilled team in an international and fast-growing organisation. We offer an inclusive work environment where you have the opportunity to make an impact and grow.
4C Strategies is the leading provider of organizational resilience and training readiness solutions. With over 25 years of expertise, we support global enterprises, public organizations, allied armed forces, and high-profile international institutions, across 100 countries. We help you prepare and train effectively for the resilience and readiness challenges ahead.
Our innovative, AI-assisted software empowers capability development, building on key insights for when it matters the most, while reducing resource requirements. Our experts work alongside you to prepare your operations for the future. Solutions from 4C enable you to transform training, rethink risk, manage incidents and crises, and uphold continuity.
With offices around the world, we are never far away.
