Job Description

Office Manager / PA

Department: Office Administration

Employment Type: Full Time

Location: Gibraltar

Reporting To: Shripal Shah

This is a key role to support the Senior Management Team based in Gibraltar, as well as support with office management and administrative tasks. The role will require proactivity, organisation skills and multi-tasking skills, requiring you to support a wide variety of activities.

MAIN RESPONSIBILITIES

Senior Management Support:

First line of support for the Senior Management Team.
Managing diaries, arranging meetings & booking rooms/venues across various time zones, working closely with the PA group for scheduling the regular business cycle of committees and meetings.
Coordination of necessary travel and logistics for Management, working with our inhouse Business Travel team to make the relevant travel arrangements.
Providing coordination and logistical support for office based committees and meetings.
Working as part of the London & Gibraltar PA/Administration team to provide cover to other PA’s in absence.

General:

Office management duties, as required.
Coordination of events and socials, both locally and internationally.
Management of local Health & Safety requirements in the office to ensure compliance and consistency in line with Peninsula policies.
Maintain filing systems, documentation and confidential records.

KNOWLEDGE, SKILLS AND EXPERIENCE

Essential:

Experience in a similar role, as Office Manager or Team Assistant.
Must be comfortable with MS Office suite and in working with IT systems.
Works well in a team environment
Strong organisational skills with ability to multitask and prioritise tasks effectively.
Excellent interpersonal and communication skills, and ability to build good working relationships with all levels of seniority in the organisation.
Demonstrates an extremely flexible, ‘can-do’ and responsive attitude, and ability to work in a fast-paced, dynamic environment.
Proactive approach with ability to anticipate problems or situations ahead of them arising, ability to think ‘outside the box’ where necessary to resolve issues.
High level of attention to detail and a commitment to maintain high standards of accuracy and quality.
Demonstrates discretion and acts confidentially.
Fluent English language skills

Desirable:

Spanish language skills

About Peninsula

Peninsula is a global leader in the supply of marine fuels and a trusted partner to over 2,000 customers worldwide. With an international network of offices and operations in all major world ports, we deliver marine energy solutions through multiple physical supply stations and a comprehensive global trading network. Peninsula performs over 25,000 deliveries per year, ensuring seamless, reliable fuel supply to the global fleet.

Our commitment to transparency, risk management, and operational excellence has earned the trust of a wide range of stakeholders, reinforcing our position as a leading marine energy supplier. With recent expansions into Abu Dhabi, Jebel Ali, and Houston, Peninsula continues to strengthen its physical supply network, ensuring greater flexibility and reliability for customers.

We are strong advocates of maritime decarbonisation and actively support the journey to net zero by 2050. Having incorporated LNG and Biofuels into our product range, we continue to explore the viability of all alternative fuel options, aligning with the evolving needs of the shipping industry.

Through initiatives like active participation in industry working groups such as ISO 8217, Peninsula is at the forefront of alternative fuel development and bunker quality standards.

As global regulations evolve, we remain fully aligned with frameworks such as FuelEU Maritime and the EU Emissions Trading System (EU ETS), helping our customers navigate compliance while achieving their own decarbonisation goals.

Peninsula – Energy Flowing

Industry

Oil, Gas & Mining

Company Size

501-1,000 employees

Headquarters

Gibraltar, GI

Year Founded

1996

Website

peninsula360.com

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