Job Description

Skills and Competencies

• 10+ years of experience providing administrative support in a corporate environment, with demonstrated ability to operate independently with minimal supervision
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Exceptional interpersonal skills and professional communication manner, both written and verbal
• Strong orientation toward teamwork and collaboration, with the ability to support senior management and cross-functional staff effectively
• Experience with HR administrative functions including onboarding, personnel data management, performance tracking, and attendance record-keeping
• Proven ability to coordinate events, off-sites, and large group meetings, staying within prescribed budgets
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use

Education

• Undergraduate degree (Bachelor's) or equivalent; advanced degree preferred

Responsibilities

Provide high-level administrative and HR liaison support to the regional officer and regional staff, delivering excellent service to internal and external clients.

• Coordinate new hire onboarding, process requisitions, and support group-wide initiatives including conference coordination, offsite planning, and office event execution
• Prepare Tenders documentation and manage the end-to-end Tenders process in accordance with established procedures
• Assist the Administrative Manager with personnel management activities including position management, promotions, transfers, terminations, performance evaluation tracking, and periodic Human Resources database integrity checks
• Plan and coordinate department-wide events including group meetings, off-sites, team outings, and receptions while managing within prescribed budgets
• Manage meeting logistics including scheduling, conference room reservations, teleconference setup, refreshment coordination, and distribution of materials
• Maintain accurate and current attendance records for all team associates in accordance with company attendance policies
• Provide administrative backup coverage for the Senior Management team during absences to ensure uninterrupted continuity of operations across support staff, technology, and office functions
• Monitor and replenish team supplies to ensure accessibility and availability for all team members

About the Team

Our Office and Administrative Support team plays a vital role in enabling the smooth and effective operations of Moody's regional offices. We serve as the organizational backbone for regional leadership and staff, ensuring seamless coordination across HR functions, office operations, and client-facing activities. By joining our team, you will be part of a collaborative, fast-paced environment where your contributions directly support the success of our people and the delivery of world-class service across the organization.