Job Description

WHO WE ARE

Ovoko is transforming Europe’s €30B+ used car parts market - a massive, fragmented industry still largely offline. We connect 6,000+ scrapyard owners, car parts sellers and dismantlers with millions of buyers through our marketplace, SaaS and logistics platform, making it effortless to trade parts across borders. With over 35 million parts listed, we’ve grown into one of Europe’s fastest-scaling e-commerce companies, but the real opportunity lies ahead, as we build a real category-defining platform worldwide.

ABOUT THE ROLE

Our People team is the engine that powers our organization. We handle every aspect of the employee lifecycle and we’re known for creating exceptional experiences for our candidates and employees. As our Office Manager, you are the face and heart of our workspace, ensuring smooth operations and cleanliness, managing supplies, coordinating events, and ensuring that every person who walks through our doors has what they need to succeed. Fasten your seatbelt for the exciting roller coaster ride – it’s fun, it’s challenging, and it’s an adventure like no other.

IN THIS ROLE YOU WILL

• Manage operations & facilities by overseeing daily activities, tracking supplies, managing deliveries, and optimizing office layout/tidiness.
• Own and negotiate partnerships with couriers, vendors, and stakeholders for seamless operations.
• Plan in-house/off-site celebrations and conferences; manage the "New Hire Experience" (welcome packs and Day 1 setup) across HQ and global offices.
• Act as the go-to for employee needs, manage guest appointments, and collaborate with HR/IT on office policies.
• Oversee the administration budget, track expenses, and tackle special projects with a proactive mindset.

WHAT WE ARE LOOKING FOR

• Similar administrative work experience, ideally in a 200+ employee environment.
• Fluency in both Lithuanian and English (written and verbal).
• A proactive, detail-oriented problem solver who cares about workplace culture and a clean environment.
• Ability to juggle multiple projects, handle confidential data, and navigate fast-paced environments.
• Passion for workplace experience, a keen eye for detail and a "people-first" attitude.
• Tech-savviness (Google Workspace, Slack, Confluence) with a fundamental understanding of invoices and admin-side accounting.
• Ability to work on-site (Monday–Friday) at our Vilnius HQ.

SALARY

The offered salary range for this position is 2300 - 3300 €/month gross. Please keep in mind that we are open to discuss your salary expectations based on your competencies and experience.

WHAT WE OFFER

• Private health insurance
• Employee stock option plan (ESOP)
• Learning budget for your personal and professional growth
• Commuting perks (covered parking or public transport to choose from)
• Everyday snacks and drinks
• Onsite gym
• Top-notch hardware and software (MacOS or Windows to choose from)
• Employee referral program

Discover all our perks by visiting our website: https://about.ovoko.com/career/#perks