We are JobCloud, Switzerland’s Nº1 brand in the job-ads market, and we’re looking for your expertise to support our teams as we grow our hub in Porto
A decade ago, we conceived a forward-thinking concept to help customers optimize their hiring budgets and maximize job-ad visibility through smarter channel selection powered by AI/ML. Today, we’re turning that vision into reality as we shift the industry from Pay-per-Duration to Pay-per-Performance.
As our Office Manager with a meaningful finance focus, you will ensure seamless day-to-day operations, while helping us cultivate our core culture: Love what you do.
We’re looking for an Office Manager to join our team and help us create a smooth, efficient, and welcoming work environment as we continue to grow. This role is suited for a highly organized and proactive professional who excels in fast-paced, high-growth environments. You will drive structure, accuracy, and operational efficiency across Finance, HR and IT processes , and office management, ensuring seamless day-to-day operations while supporting the HR, Finance, and Office operations.
Your work will have a direct impact on employee experience, team productivity, and the overall effectiveness of our office operations.
Finance Coordination Support & Billing & Cost Preparation
Organize and validate documentation for month-end closing
Liaise with external accountants and service providers
Prepare monthly payroll inputs (leaves, variable elements, updates)
Support personnel cost tracking and reporting
Maintain structured documentation for finance reconciliation
HR & Administrative Operations
Maintain employee documentation, contracts, and HR records
Manage onboarding and offboarding administrative processes
Ensure compliance with local labour law and internal policies
Maintain HR systems and employee master data
Prepare documentation and official employee confirmations
Coordinate health insurance registrations and updates
Support daily office management activities
Coordinate suppliers, maintenance requests, and service providers
Assist in invoice tracking and documentation
Support event logistics and internal initiatives when required
Ensure smooth administrative workflows across teams
Set up/reset assign, and revoke laptops for new hires and exiting employees
3–5 years of experience in HR administration, finance support, or office management
Strong organizational and documentation skills
High attention to detail and process discipline
Comfortable working with numbers and financial documentation
Experience interacting with external providers (accountants, insurers, vendors)
Ability to manage multiple priorities independently
Structured and methodical approach to work
Proactive and solution-oriented mindset
Comfortable working in a dynamic IT/engineering environment
Hands-on attitude with a strong sense of ownership
Self-starter with high initiative and drive
Proud of delivering high-quality office management and operational support
Thrives in fast-growing and evolving environments
Experience the best of both worlds with our flexible work arrangement (hybrid)
25 days of annual vacation leave plus 10 days of fully paid sick leave
Fringes benefits: meal allowance, work-from-home allowance, gym allowance, private health insurance plan for yourself and 2 children
A dynamic work environment that highly fosters a sense of fun while maintaining a productive atmosphere
A competitive salary.
Presentation of the company ~ 30 mins
Interview with managers ~ 1 hour
Meet the team you will be working with ~ 1 hour
JobCloud is part of TX-Group and the leading digital company for the Swiss employment market, best known for the job portals jobs.ch and jobup.ch that connect thousands of candidates with the right job every day. Our team of 300+ employees at JobCloud is devoted to a common mission, finding the right job for the right person. Working from Zurich, Geneva, Vienna, Belgrade and Porto, every team member brings their unique expertise, culture, and vision to our team daily.
Seize this unique opportunity to enhance both the employer's and employee's experience in their pursuit of new career aspirations!
There are simply moments in your career when it's essential to embrace a new culture and broaden your horizons.
Come and check us out!
TX Services is the product, design, and engineering center of Switzerland's TX Group in Belgrade.
TX Group AG is a media company headquartered in Zurich. Through a portfolio of daily and weekly newspapers, magazines, and digital platforms, as well as its own printing facilities, it is the largest media group in Switzerland. Additionally, as a leading digital hub, with almost 80% of all Swiss consumer internet traffic passing across our websites and apps, we provide our media and platforms with enabling technology solutions, to drive their businesses.
In 2020 the company changed its name to TX Group (formerly Tamedia AG) as the result of the Technology Exchange conference, established in 2015.
We stand for interdisciplinary collaboration, innovation, and dynamic development.
We're about investing in you long-term. The businesses in Switzerland you will work with are healthy, stable, and growing, and we want people that will enjoy sticking around for the ride.
