Job Description

The Opportunity

Golden Life Management – Ocean Front Village | Courtenay, BC
Position Type: Permanent, Full-Time (1.00 FTE)
Shift Schedule: Day
Shift Times: 8:00 – 16:00 (8-hour shifts)

Ocean Front Village is looking for a highly organized and proactive Office Manager to support the day-to-day administrative operations of our community. This is a key leadership role responsible for scheduling, payroll coordination, office administration, employee onboarding, and ensuring efficient office operations that support both staff and residents.

If you enjoy working in a fast-paced environment, are detail-oriented, and excel at coordinating multiple priorities, we’d love to hear from you.

What You’ll Do

• Coordinate and maintain employee schedules in accordance with collective agreements.
• Monitor staffing levels to minimize vacancies and overtime while optimizing workforce productivity.
• Review and verify employee timekeeping records and prepare payroll submissions each pay period.
• Manage housekeeping department
• Generate attendance, scheduling, and payroll reports for leadership.
• Collaborate closely with department managers and supervisors to support staffing needs.
• Lead and support scheduling staff while promoting efficient scheduling practices.
• Manage office operations, including purchasing, receiving, and inventory of office supplies within budget.
• Develop and maintain organized office and employee filing systems.
• Coordinate new employee onboarding, including documentation, benefits enrollment, and orientation scheduling.
• Monitor employee records to ensure required certifications, reviews, and documentation remain current.
• Support attendance management processes in partnership with the Community Manager.
• Perform other administrative duties that contribute to the smooth operation of the Village.

What You'll Bring

• High school graduation plus Office Administration, Office Management, or related education, or an equivalent combination of education and experience.
• Experience working with electronic scheduling and payroll systems.
• Strong Microsoft Office skills, including:
  • Excel (formulas)
  • Word (advanced formatting)
  • Outlook
  • PowerPoint
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Exceptional customer service, communication, and conflict resolution skills.
• The ability to prioritize multiple tasks in a busy environment.
• Initiative and the ability to work independently with minimal supervision.
• Experience in Long-Term Care is an asset.

What We Offer

• Competitive salary: $64,521.60 - $74,483.20 of per hour, commensurate with experience.
• A meaningful role in a purpose-driven, family-owned organization dedicated to seniors' care.
• Stable, full-time permanent employment in Courtenay, BC.
• Opportunities for professional development and growth within a growing organization.
• Extended heath and dental benefits

About Ocean Front Village

At Ocean Front Village, we believe exceptional care and service starts with exceptional environments – for both residents and staff. Overlooking the ocean along the Courtenay Riverway Heritage Walk, our Village features 120 long-term care suites and 6 hospice suites, all thoughtfully designed to support connection, teamwork, and resident well-being.
As part of our team, employees benefit from well-designed workspaces, supportive leadership, and strong relationships that help foster clarity, communication, and a positive working environment. Team members are equipped with the training, tools, and ongoing mentorship needed to deliver high-quality service while expanding their skills, strengthening their confidence, and growing in their careers at Golden Life.
At Golden Life Management, we care for our employees – providing the space, culture, and community that empower you to thrive personally and professionally.

Golden Life Management is committed to building a diverse workforce. Accommodations are available during the hiring process.

We thank all applicants for their interest. Only those selected for an interview will be contacted.