ACG_3668_JOB

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  Supervise and review the work of our external accounting/tax firm; ensure filings, closings, and reports are accurate and on time.
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  Own cash flow monitoring, expense control, invoicing, and payment processes; flag risks early to the Managing Director.
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  Read and interpret financial statements to support management decisions; prepare clear monthly financial and operational reports.
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  Establish and enforce internal controls for documents, receipts, and approvals.

Administration & HR

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  Manage general administration: contracts, compliance, office operations, vendors, and government/statutory paperwork.
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  Handle core HR operations: payroll coordination, labor contracts, insurance, attendance, and basic HR policy.
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  Maintain organized, auditable records across all administrative functions.

Business Operations & Systems Building

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  Design and implement standard operating procedures (SOPs) where none exist—from finance and administration to procurement and order handling.
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  Improve day-to-day operational flow and coordination across the team.
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  Support procurement and supplier coordination as needed for the seafood trading operation.

Communication & Liaison

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  Act as the English-language bridge between the Japanese Managing Director, the Vietnamese team, and external partners.
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  Translate management intent into clear actions for the team, and proactively report progress back to management.

Requirements

Must-have

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  Experience: 5–8 years in operations, administration, business support, or executive/office management, ideally in a foreign-invested, Japanese, or trading/export company.
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  English: Business-level fluency, with confidence in communicating and reporting in English to a Japanese manager.
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  Finance floor (non-negotiable): A solid financial foundation—able to read a balance sheet, income statement, and cash-flow statement; understands core taxes and reporting duties well enough to detect errors or delays by the outsourced firm; and has previously owned budget, cash flow, or cost control.
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  Systems building: Proven track record of setting up processes from scratch, not only operating within an existing large-company system.
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  Character: High integrity, an ownership mindset, and comfort working independently in a small, multitasking environment.

Nice-to-have

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  Japanese: Japanese language proficiency at N3 level or above—a strong plus, but not required.
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  Industry: Background in seafood, food, FMCG, or import/export trading.
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  Stage: Experience in a small company or early-stage environment.
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  Accounting: Formal accounting qualification, which would be a bonus given the finance floor requirement.

What Success Looks Like

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  0–90 days: During the first 90 days, understand the business end to end, identify the biggest control gaps, and take over supervision of the external accounting firm with a reliable monthly reporting rhythm.
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  Year 1: During the first year, core SOPs for finance, administration, HR, and procurement are documented and operational; management receives accurate and timely reports; and recurring accounting and administrative issues are eliminated.
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  Longer term: Become trusted enough to take on broader management responsibilities as the company grows.

Core Competencies We Are Hiring For

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  Integrity and transparency—the single most important trait for this role.
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  Ownership and initiative—closes gaps without being told.
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  Systems thinking—builds structure where there is none.
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  Financial literacy and control discipline.
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  Clear cross-cultural communication between Vietnam and Japan.
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  Stability and a genuine desire to grow with the company.