Job Description

Office Manager / Executive Assistant

Sydney | Hybrid

Some roles keep the wheels turning.

This one helps drive the business forward.

We’re looking for an experienced Office Manager / Executive Assistant to become a central part of Jaywing - supporting our CEO, keeping our Sydney office running smoothly, and helping create an environment where great work can happen.

This is a role for someone who thrives on variety, stays calm under pressure, and genuinely enjoys being the person who makes things happen.

You’ll be trusted with high-level executive support, office operations, workplace culture initiatives, and plenty of problem-solving along the way.

No two days will look exactly the same — and that’s exactly how you like it.

About Jaywing

We’re a team of creatives, strategists, developers, designers and technologists who combine data, insight and creativity to deliver smart, effective work for ambitious brands.

We’re collaborative, low-ego, and big believers that different perspectives make better work.

Jaywing is proudly part of the Merchantwise Group

What You’ll Be Doing

• Providing proactive executive support to our CEO
• Managing calendars, travel, meetings and business coordination
• Supporting client events, pitches and team initiatives
• Keeping the Sydney office organised, stocked and running smoothly
• Coordinating onboarding logistics, workspace setup and suppliers
  Helping drive workplace culture, socials and team events
• Liaising with contractors, building management and service providers
• Supporting workplace safety processes, including Fire Warden responsibilities

What We’re Looking For

You’re organised, proactive and highly dependable

You know how to juggle competing priorities, communicate confidently with senior stakeholders, and handle confidential information with discretion.

You’ll likely bring:

• Experience in an Office Manager, Executive Assistant or similar role
• Strong organisational and communication skills
• A proactive, solutions-focused mindset
• High attention to detail and follow-through
• The ability to anticipate needs before they become problems

Most importantly, you’re someone people trust and enjoy working with.

Why Join Jaywing?

• Hybrid working flexibility
• Birthday leave + annual wellbeing day
• Strong team culture and regular social events
• Career development support
• A genuinely collaborative, no-blame environment

Plus a few fun extras — including spontaneous team lunches, a stocked beer & wine fridge, and a pretty great end-of-year party.

Interested?

If you’re someone who loves creating structure, keeping people connected, and making workplaces run at their best, click APPLY, we’d love to hear from you.