Job Description

Office Manager Croatia (Hybrid)

Department: Finance

Employment Type: Full Time

Location: Croatia

Reporting To: Tetyana Sakhno

Key Responsibilities

• Overseeing payroll-related inputs (hourly reports, Multisport, AZ pension fund, bonuses, special occasion payments, payment orders).
• Collecting vendor quotations and preparing payments for supplier invoices (office supplies, refreshments, hotels, gifts).
• Communicating with TMF regarding customer cards, executing payment cycles, and ensuring accurate financial processing.
• Making decisions on refunds and reimbursements (education budget, team building budget, team lead budget, employee reimbursement requests).
• Managing travel orders and related documentation.
• Coordinating office maintenance and liaising with landlords, technicians, cleaners, and external service providers.
• Preparing and publishing newcomer announcements.
• Communicating employee benefit offers (Multisport, blood donation initiatives, internal campaigns, etc.).
• Event management, including sourcing venues and gifts, and coordinating communication with vendors and employees.
• Ensuring workplace safety compliance (cooperation with Tehnozaštita, scheduling inspections).
• Creating, distributing, and analyzing surveys required by institutions such as Croatian Chamber of Commerce.
• Managing internal quotas (e.g., budgets, allocations).
• Handling physical documentation (certifications, stamping, postal deliveries).
• Managing equipment sales (issuing invoices, preparing decisions and declarations).
• Managing onsite employee files and documentation.
• Coordinating office relocation activities.
• Other tasks based on employer requirements and in the nature of the job.

Skills, Knowledge & Expertise

• Strong organizational and multitasking skills, with the ability to prioritize effectively.
• Excellent verbal and written communication skills (Croatian and English language)
• Proactive, solution-oriented mindset with strong attention to detail.
• High level of reliability, discretion, and professionalism.
• Service-oriented approach and ability to build positive relationships across teams.
• Adaptability and ability to stay calm in a fast-paced environment.

• Driver's licence
• Economic background or education is a plus