Job Description

Office Manager / Accounts Payable & Receivable Specialist

Great opportunity to learn, grow, and become an important part of a busy office!

We are looking for a dependable, detail-oriented, and motivated individual who takes initiative and enjoys keeping things organized and running smoothly. This is a great opportunity for someone with strong office and administrative skills who is looking to expand their knowledge and experience in Accounts Payable, Accounts Receivable, bookkeeping, and general office management.

The right person will be someone who takes ownership, follows through, asks questions, and isn't afraid to jump in and get things done. You don't have to know everything on day one—we are looking for someone who is willing to learn, grow, and become a valued member of the team.

What You’ll Be Doing

This position offers a nice mix of office management, administrative, and accounting responsibilities, with a strong focus on AP and AR.

Accounts Payable

• Process and enter vendor invoices accurately and timely.
• Review invoices for accuracy, approvals, and supporting documentation.
• Prepare and process vendor payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and payment documentation.
• Respond to vendor questions regarding invoices and payments.

Accounts Receivable

• Prepare and send customer invoices and statements.
• Record and apply customer payments.
• Monitor outstanding balances and follow up on past-due accounts.
• Communicate with customers regarding billing questions and account balances.
• Reconcile customer accounts and resolve discrepancies.
• Assist with monthly AR reporting and reconciliations.
• Maintain accurate customer records.

Office Management & Administration

• Help oversee day-to-day office operations.
• Answer phones, respond to emails, and direct inquiries.
• Maintain organized electronic and paper files.
• Manage office supplies, vendors, and general office needs.
• Coordinate schedules, meetings, and office communications.
• Assist management and staff with administrative tasks and special projects.
• Help maintain a professional, organized, and welcoming office environment.

What We’re Looking For

We're looking for someone who is:

• Dependable and responsible — someone the team can count on.
• Detail-oriented — you notice the little things and care about accuracy.
• Organized — you can keep multiple priorities moving without losing track.
• Self-motivated — you see what needs to be done and take initiative.
• Willing to learn — you're interested in developing new skills and growing with the role.
• A good communicator — comfortable working with customers, vendors, and coworkers.
• Comfortable working independently while also being a team player.

Additional qualifications include:

• Previous office administration, bookkeeping, or accounting experience preferred.
• Experience with Accounts Payable and Accounts Receivable preferred.
• QuickBooks experience required.
• Strong computer skills, including Microsoft Office and Excel.
• Basic understanding of accounting and bookkeeping principles.
• Ability to handle confidential financial and business information professionally.

Why This Opportunity?

This is more than an administrative position. It's an opportunity for the right person to learn, take on additional responsibilities, and grow their skills in both office management and accounting.

If you are dependable, organized, detail-oriented, and someone who naturally takes initiative, we want to hear from you!