Job Description

Our client, a leading Saudi real estate, investment and asset management group, is looking for an experienced Office Manager to support the Office of the Chief Shared Services Officer in Riyadh.

The successful candidate will be responsible for managing the day-to-day activities of the executive office, coordinating meetings and correspondence, supporting senior-management priorities and ensuring that the office operates efficiently and professionally.

Preference will be given to candidates currently working in Riyadh with experience in established real estate, property development, investment, asset management, holding companies or other large corporate environments.

Position Summary

The Office Manager will provide high-level administrative and coordination support to the Chief Shared Services Officer and serve as an important point of contact between the executive office, internal departments and external stakeholders.

The role requires an organized, discreet and highly professional individual who can manage competing priorities, coordinate complex schedules and follow up on important actions while maintaining confidentiality.

The successful candidate should be comfortable working directly with senior executives and operating in a fast-paced corporate environment where attention to detail, responsiveness and professional communication are essential.

Key Responsibilities

• Manage the Chief Shared Services Officer's calendar, meetings, appointments and daily schedule.
• Coordinate internal and external meetings and ensure required materials are prepared in advance.
• Organize meeting agendas, documents, presentations and supporting information.
• Record important meeting notes, decisions and action items where required.
• Follow up with departments and stakeholders on outstanding actions and management requests.
• Manage incoming correspondence, emails and executive-office communications.
• Draft and prepare professional letters, memos, reports and presentations.
• Coordinate with HR, Finance, IT, Procurement, Facilities and other shared-services functions.
• Arrange business travel, accommodation, transportation and meeting logistics when required.
• Receive and coordinate senior visitors and external stakeholders.
• Maintain confidential executive documents, records and correspondence.
• Support preparation for management meetings and executive presentations.
• Monitor deadlines and ensure important tasks and commitments are followed through.
• Maintain an organized and professional executive-office environment.
• Handle sensitive and confidential information with a high degree of discretion.
• Support additional administrative and executive-office requirements as assigned.

Which profile are we looking for?

• Bachelor's degree in Business Administration, Management, Office Administration or a related discipline preferred.
• Approximately 5+ years of relevant experience as an Office Manager, Executive Assistant, Senior Administrative Assistant or similar role.
• Previous experience supporting a senior executive, C-suite executive, CEO, COO, CFO or senior management office is strongly preferred.
• Candidates currently based in Riyadh will be preferred.
• Experience within real estate, property development, investment, asset management, holding groups or similar corporate organizations is highly desirable.
• Strong calendar, meeting and executive-office management skills.
• Excellent organizational and time-management ability.
• Ability to manage several priorities simultaneously.
• Strong written and verbal communication skills.
• Professional presence and strong interpersonal skills.
• High degree of confidentiality, maturity and discretion.
• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• Ability to prepare professional presentations, reports and correspondence.
• Strong follow-up and coordination skills.
• Fluent or professional proficiency in Arabic and English is strongly preferred.

Preferred Candidate Background

Candidates coming from reputable organizations in Riyadh within the following sectors will be particularly relevant:

• Real Estate Development
• Property Management
• Investment / Holding Companies
• Asset Management
• Construction & Development Groups
• Large Family-Owned Groups
• Professional Services
• Large Corporate Shared Services environments