EBC thinks outside the box and deploys all its know-how to
carry out major infrastructure projects: bridges, roads, highways, tunnels,
marine installations. Our ability to meet deadlines and budgets, as well as our
vast expertise in the field, allow us to actively participate in large-scale
projects such as the Samuel-De-Champlain Bridge, the Réseau Express
Métropolitain (REM), and the Site C hydro-electric power station located near
Fort St-John in British Columbia.

Job Summary

The Office Manager is responsible for overseeing daily
office operations and ensuring the workplace runs efficiently and smoothly.
This role supports administrative, facilities, purchasing, and accounting
functions while maintaining a professional and organized office environment.
Reporting to the Executive Assistants of both the Buildings and Civil
divisions, the Office Manager will work collaboratively across teams to support
business operations, manage office services, and contribute to a productive and
positive workplace culture.

Key Responsibilities

Office Operations & Administration

• 
  Oversee the day-to-day
  operations of the office.
• 
  Serve as the primary point
  of contact for office-related inquiries.
• 
  Coordinate office
  maintenance, repairs, and vendor relationships.
• 
  Manage incoming mail,
  deliveries, and office correspondence.
• 
  Organize meetings, office
  events, and employee activities as required.

Purchasing & Inventory Management

• 
  Process and track purchase
  orders (POs).
• 
  Order office supplies,
  kitchen supplies, coffee, and other workplace essentials.
• 
  Maintain appropriate
  inventory levels.
• 
  Liaise with vendors and
  suppliers to ensure timely deliveries and resolve issues.

Facilities Management

• 
  Ensure kitchen and common
  areas remain clean, organized, and fully stocked.
• 
  Oversee dishwasher
  operation and coordinate kitchen upkeep.
• 
  Monitor office cleanliness
  standards.
• 
  Manage office equipment
  maintenance and service requests.
• 
  Maintain organization in
  supply storage rooms.

Accounts Payable & Accounts Receivable Support

• 
  Process invoices and
  support accounts payable activities.
• 
  Assist with accounts
  receivable tracking and follow-up.
• 
  Maintain accurate
  financial and administrative records.
• 
  Coordinate with the
  Finance department regarding payments and invoicing.
• 
  Submit expenses to Finance
  department.

Administrative Support

• 
  Maintain filing systems
  and office records.
• 
  Prepare reports,
  correspondence, and other business documents.
• 
  Support leadership with
  scheduling, travel arrangements, and special projects.
• 
  Ensure compliance with
  company policies and administrative procedures.

Office Culture & Events

• 
  Assist with the planning,
  coordination, and execution of office events, celebrations, meetings, and
  team-building activities.
• 
  Support initiatives that
  promote employee engagement and contribute to a positive workplace
  culture.

Requirements

• 
  Post-secondary Education in
  Business Administration or similar program, or a combination of relevant
  training and experience.
• 
  1-2 years of experience in a
  similar role, preferably in the construction industry.
• 
  Excellent command of Microsoft
  Office Suite and Outlook applications.
• 
  Knowledge of the construction
  industry.
• 
  Experience managing office
  facilities.
• 
  Knowledge of purchasing
  processes.

Desired
Profile

• 
  Strong organizational and planning skills.
• 
  Attention to detail.
• 
  Proactive and resourceful.
• 
  Ability to maintain accuracy in
  administrative and financial processes.
• 
  Professional and approachable.
• 
  Adaptable and flexible, with the ability
  to respond to changing business needs.
• 
  Strong problem-solving skills.
• 
  Bilingualism, French and English, would be
  considered an asset.

Benefits

• 
  4 weeks of
  annual vacation.
• 
  Flexible group insurance
  program upon entry.
• 
  Group RRSP with employer
  contribution to a Deferred Profit-Sharing Plan (DPSP).
• 
  24-hour access to a
  virtual doctor (telemedicine).
• 
  Training and development
  programs.
• 
  Employee assistance program.
• 
  A company built on values of
  respect, integrity, and a job well done.
• 
  Firm recognized as one of
  Canada’s Best Managed Companies.