The Office Manager / Executive Assistant is responsible for overseeing daily administrative operations within the warehouse office while providing high-level executive support to site leadership. This role serves as a key liaison between warehouse operations, corporate functions, vendors, customers, and employees, ensuring efficient communication, organization, and business support. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced distribution or warehouse environment.

RESPONSIBILITIES

Executive Support

• Provide comprehensive administrative support to Warehouse Director, Vice President, HDLC Cold Plates, Site Leadership Team.

• Manage calendars, schedules, appointments, and meeting coordination.

• Prepare reports, presentations, correspondence, and operational summaries.

• Coordinate travel arrangements, expense reports, and executive communications.

• Maintain confidential business and employee information.

Office Management

• Oversee daily office operations and administrative processes.

• Manage office supplies, equipment, and vendor relationships.

• Ensure accurate filing and record-keeping systems for operational and compliance documents.

• Coordinate office maintenance and facility-related requests.

• Support budget tracking, invoice processing, and expense management.

Human Resources & Employ

• Coordinate employee engagement events, training sessions, and recognition programs.

• Assist with timekeeping, payroll submissions, and employee communications.

• Ensure compliance with company policies and labor regulations.

Communication & Coordination

• Serve as a primary point of contact for visitors, vendors, and internal stakeholders.

• Coordinate meetings, town halls, and operational reviews.

• Prepare meeting agendas, take minutes, and track action items.

• Foster effective communication between warehouse operations and corporate departments.

QUALIFICATIONS

• High school diploma or equivalent required

• 3+ years of experience in office management, executive administration, or warehouse administration.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

• Strong organizational, time management, and multitasking skills.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality and exercise sound judgment.

• Experience working in a warehouse, distribution, manufacturing, or logistics environment preferred.

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities. 

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus

• Operational Excellence

• High-Performance Culture

• Innovation

• Financial Strength

OUR BEHAVIORS

• Own It

• Act With Urgency

• Foster a Customer-First Mindset

• Think Big and Execute

• Lead by Example

• Drive Continuous Improvement

• Learn and Seek Out Development

• Promote Transparent & Open Communication